Apply on Employer Site

University of Delaware · 3 months ago

Administrative Specialist, Delaware Center for Cognitive Aging Research

Newark, DE

Full-time

Hybrid

Mid Level

3+ years exp

The University of Delaware's Delaware Center for Cognitive Aging Research (DECCAR) is seeking an experienced Administrative Specialist to support research and operational activities. This role involves providing comprehensive administrative support, managing budgets, coordinating communications, and ensuring compliance with grant-related reporting.

Higher Education

H1B Sponsor Likely

Responsibilities

Serve as the first point of contact for internal and external inquiries, efficiently triaging requests and connecting individuals with the appropriate team member or resource to ensure timely and accurate support

Manage calendars, schedule meetings, and coordinate communications for Dr. Martens and affiliated DECCAR investigators

Provide administrative support to DECCAR Director and executive committee members, as needed

Organize and maintain records related to grant budgets and monitor spending across multiple grants

Prepare and submit expense reports, assist with ordering laboratory supplies and process participant reimbursements

Track key deadlines for grant-related reporting, including NIH progress reports. Ensure that all required components are collected, organized, and submitted on time. Coordinate with collaborators and administrative offices to maintain compliance and avoid delays

Support philanthropic reporting and stewardship efforts, including organizing impact reports and coordinating with the Development staff to ensure timely submissions of updates and deliverables. Assist with collection of materials that highlight research progress and outcomes for external stakeholders

Assist HR staff with onboarding of graduate students, postdocs, and staff, including coordination of HR paperwork and system access

Support internal communications and help coordinate Center-wide events, seminars, and outreach activities

Prepare and submit IRB protocols, amendments, annual reviews, and adverse event reports

Maintain regulatory files and ensure compliance with NIH, FDA, and institutional policies

Assist with additional job-related administrative duties and special projects as assigned

Qualification

Research administrationBudget managementMicrosoft Office SuiteData analysisGrant preparationOrganizational skillsTime managementWritten communicationVerbal communicationTeam collaboration

Required

Bachelor's degree and three years of related work experience or equivalent combination of education and experience

Strong organizational and time management skills

Proficiency in Microsoft Office Suite and familiarity with systems such as REDCap, Concur, and UD Financials (or similar)

Ability to analyze and interpret data including budgets, financial reports, and program-specific data

Excellent written and verbal communication skills

Ability to work independently and collaboratively across teams

Preferred

Experience with administrative support in a research or academic setting

Prior experience preparing grants and other proposals

Company

University of Delaware

Glassdoor4.3

The University of Delaware - a state assisted, privately chartered institution - is a Land Grant, Sea Grant, Space Grant and Carnegie Research University (very high research activity).

Founded in 1743

Newark, DE, US

1001-5000 employees

http://www.udel.edu

H1B Sponsorship

University of Delaware has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (77)

2024 (64)

2023 (57)

2022 (32)

2021 (32)

2020 (37)