Green Mountain Higher Education Consortium · 4 months ago
Accounts Payable Lead
120 Graham Way, Shelburne, VT, 05482, US
Full-time
Hybrid
Mid, Senior Level
$60K/yr - $80K/yr
4+ years expGreen Mountain Higher Education Consortium (GMHEC) is a collaborative organization formed by several colleges in Vermont to enhance operational efficiency and service quality. They are seeking an experienced Accounts Payable Lead to oversee the Accounts Payable department, manage supplier requests, expense audits, and payment processes while ensuring high-quality service to member institutions.
Higher Education
Responsibilities
Leading accounts payable operations, including attention to detail and follow-through; including weekly one-on-one meetings with staff, weekly department meetings, priority setting and escalation support
Maintaining supplier data
Reviewing, reconciling and auditing expenses
Administering purchasing cards
Preparing and running payment runs
Preparing and submitting tax filings
Validating direct deposit processing and diagnosis, resolving ACH rejections
Leading quarterly system update testing and validation
Working with customers on special projects
Generating required reports to provide audit and validation
Reviewing, reconciling and auditing accounts payable data
Leading creation of training reference guides, websites and videos for customers and training customers in person or over video conference or other methods
Communicating with customers via phone calls, zoom, emails and in-person utilizing our ticket system, within timeframes contractually agreed upon with our members
Performing all assigned tasks accurately, efficiently, and in accordance with applicable policies and procedures of the Consortium and, where applicable, the Colleges including following accounts payable rules and regulations
Ensuring all tax, payment, and foreign national payment laws and regulations as they relate to accounts payable payments are known, understood and consistently followed
Efficient and accurate accounts payable data management including updating of tax codes, payment types, recording and extraction
Collaborating with Finance personnel at our member colleges to ensure information to employees about changes in payment runs is distributed timely and effectively
Accurate and timely submission of appropriate federal and state payments and reporting
Responding to governmental and institutional audit requests
Setting up and maintaining internal controls
Ensuring adherence to data governance
Continuously reviewing, recommending and integrating technological tools to enable the Accounts Payable Office to function effectively and efficiently
Preparing budgets and reviewing actuals to budgets on a regular basis
Reconciling accounts
Supervising accounts payable staff
Serving as back-up for accounts payable co-workers
Working collaboratively with the Finance Business Analyst
Other duties as assigned
Qualification
Required
Four to six years of accounts payable experience
Supervisory experience required
Ability to organize and prioritize work, take initiative, resolve problems and manage multiple tasks simultaneously
Ability to recognize several likely causes of events, analyze relationships among several parts of a problem or situation, and formulate a multi-step response if required
Ability to build strong, positive relationships with external and internal contacts
Ability to communicate effectively both verbally and in writing
Ability to manage and analyze financial data accurately
Ability to interpret and apply company policies and procedures
Ability to meet deadlines for daily, weekly, annual and project workload goals
Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion
Ability to work closely as a team member in a small cooperative, open office environment and/or in a remote environment
Ability to independently achieve results and self-direct work responsibly
Deeply commit to continual process improvements and learning
Contribute to a leading edge, creative team that is highly focused on success for our College partners
Knowledge of supplier, reimbursement, invoice and payment processing
Knowledge of purchasing card administration
Knowledge of 1099MISC and 1099NEC processing
Knowledge of accounts payable software
Basic knowledge of general accounting principles
Knowledge of tax law
Knowledge of Internal Revenue Service and other federal and state regulations related to reporting, taxation and compliance
Knowledge of data collection, data entry and reporting
Knowledge of Microsoft Office: Word, Excel (including pivots and XLOOKUP), Outlook
Knowledge of Google Suite: Google Drive, Google Calendar
Knowledge of Adobe Acrobat
Associate's degree
Preferred
Work within Oracle Fusion preferred, but not required
Associate's degree preferred
Benefits
Health
Dental
Vision
Life
Disability
Retirement with a generous match
Paid time off
Well-being program
Company
Green Mountain Higher Education Consortium
The Green Mountain Higher Education Consortium is a collaborative endeavor of three Vermont Colleges.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase