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Prosek Partners · 17 hours ago

Office Manager & Executive Assistant

Boston

Full-time

Hybrid

Entry Level

$50K/yr - $60K/yr

1+ years exp

Prosek is one of the largest independent communications and marketing firms in the U.S., specializing in financial and professional services. They are seeking an Office Manager & Executive Assistant to support the day-to-day operations of their Boston office and assist Prosek executives with various administrative tasks.

AdvertisingCommunitiesPublic Relations

Growth Opportunities

Responsibilities

Serve as the first point of contact, welcoming all clients and guests and ensuring their needs are met

Help maintain spaces (i.e. kitchen, conference areas)

Track inventory and order supplies as needed

Establish processes and maintain current ones in the office

Develop relationships with building personnel and communicate changes internally

Drive and coordinate internal, culture-building office functions (company off-sites, happy hours, ad hoc culture events)

Arrange meetings, meals and phone calls both internally and externally utilizing Outlook, Zoom and iPhone calendar systems

Construct agendas and calendar details, highlighting key events and requested meetings. Imperative to stay on top of what's coming up and what needs to be implemented should any time become available

Work directly with internal team members, account teams and clients as the point person in coordinating meetings

Work with building manager and facilities coordinator to set up and break down conference rooms

Serve as the Executive Assistant for 2-3 Executives at Prosek

Arrange internal and external meetings upon request

Arrange business travel as needed

Support them with expenses and time entry as needed

Serve as back up to other EAs during outages

Qualification

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelAdministrative experienceCommunicationOrganizational skillsProblem-solvingTeam collaboration