Insomniac Events · 12 hours ago
Insomniac - Entertainment Project Manager
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
$70K/yr - $80K/yr
5+ years expInsomniac Events is a leading producer of innovative music festivals and events, known for creating immersive experiences. They are seeking a proactive Project Manager to oversee the development, execution, and daily operations of the Entertainment Department, ensuring smooth operations and effective communication among teams.
ConcertsMedia and EntertainmentMusicPerforming Arts
No H1B
Responsibilities
Create and launch key department forms including: casting, Performer Attendant requests, performer interest, newsletters, parking/camping requests, and more
Create and manage key digital systems for the department including Airtable, Asana, Procurify, and Google Suite/Drive amongst others
Overall hiring and management of Performer Attendants and warehouse operators
Coordinate and confirm PA (Perf Attendant) training sessions & assign PA's to show roles
Assist with the building and managing of Performer, Staff, PA, and Warehouse schedules
Assist in the hiring and management of onsite Load In and Load Out teams
Assist with show budgets and manage seasonal Performer and Staff payroll
Create and manage labor grids for Back & Front of House teams
Assist in the distribution and sharing of certain show systems to internal departments like Media or Producers
Ensure proper financial reporting for position and rest of the team
Coordinate travel, warehouse/trucking, site, camping, parking and IT advancements during pre-show development
Fill out BOH show forms, role assignments, credential requests, and more
Work with team to determine and identify show deadlines
Implement and manage show deadlines on behalf of Producers and other internal teams
Oversee internal staff management systems, ensuring timely HR reporting and payroll
Collect and track contractor invoices, purchase orders (POs), and certificates of insurance (COIs)
Create and manage staff organizational documents like spreadsheets & contact lists
Create and send Offer Letters to all hired staff
Send Manager Outlines to department leads
Send staff welcome letters and onboarding materials to necessary personnel
Distribute training videos and emails to relevant staff
Share Design Guides and Lookbooks with staff, performers, and PAs
Maintain and distribute all relevant show information, including event “One Sheets” & “All Info”
Schedule and oversee warehouse team operations
Create and hand off Costume Pack Lists for each show
Oversee costume pack, pull, and load processes
Manage post-show warehouse tasks like dry cleaning, repairs, and laundry
Coordinate costume transfers between Las Vegas and DTLA locations through trucking logistics
Qualification
Required
Minimum 5 years of experience in live entertainment production, stage management, or performance management
Strong organizational and time-management skills
Excellent verbal and written communication skills
Ability to manage multiple tasks and make decisions in a high-pressure, fast-paced environment
Strong problem-solving skills and ability to make quick, sound decisions
Proficiency in performance management software, scheduling tools, and other entertainment industry platforms
Must be within a commutable distance from Los Angeles
Must have use of a personal vehicle
Ability to work flexible hours, including nights, weekends, and holidays outside of traditional office hours as required by the production schedule
Ability to work under tight deadlines and in fast-paced environments
Must be motivated with an 'Everything is possible' attitude
Cooperative with accepting unanticipated schedule requests
Must be an active problem solver, instilled with a sense of urgency for projects large and small
Ability to work in both indoor and outdoor environments, sometimes in extreme weather conditions
Must be able to tolerate loud noise levels & busy environments
Comfortable standing or walking for long periods and engaging in physically demanding tasks
Physical stamina & ability to bend, reach & also lift up to 50LBS
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa
Preferred
Previous experience in a supervisory or leadership role within entertainment or performing arts is preferred
Experience in the performing arts and working with creatives
Familiarity with health and safety regulations related to live performances
Experience in budgeting and resource management
Experience in entertainment recruitment and performer development
Company
Insomniac Events
Insomniac, Inc. is an Entertainment company based out of Beverly Hills, Los Angeles, CA, United States probably best known for promoting EDC
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pasquale Rotella
CEO / Founder
Maureen Valker-Barlow
SVP Partnerships
Recent News
digitalmediawire.com
2025-10-03
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