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Insomniac Events · 8 hours ago

Insomniac - Project Manager, Site Production

Calabasas, CA

Full-time

Hybrid

Mid Level

$70K/yr - $85K/yr

4+ years exp

Insomniac Events is a leading producer of innovative music festivals and events, known for their immersive experiences. They are seeking a highly motivated Site Production Project Manager to oversee the execution of festival site production, manage project timelines, and coordinate with various teams to ensure successful event operations.

ConcertsMedia and EntertainmentMusicPerforming Arts

No H1B

Responsibilities

Partner with the Site Production Manager through the execution of every aspect of festival site production such as advance work, creating/updating vendor orders, onsite build coordination, etc

Manage and maintain day-to-day flow of projects with Site Production Manager per show

Maintain project timelines, track project process, and provide updates to all stakeholders

Be responsible for the creation and managing of site ops crew labor schedules and budgets

Manage onsite schedules for Site Operations team and distribute / track daily task lists and projects through build and strike

Provide support for all areas of the site ops team such as assistance in heavy equipment auditing and quartermaster tracking as necessary

Be responsible for other special projects as assigned by the site production manager

Prepare and track all P-Card spending reports, and per diem coordination with finance team

Partner with site production manager to prepare forecasts, collect and organize quotes, and manage post show invoice reconciling

Understand cost of materials / supplies and consequences of damages and loss with festival gear / rentals

Manage seasonal staff roster, coordinate offer letters, and new hire onboarding in coordination with HR

Be responsible for timekeeping and payroll functions for seasonal staff in coordination with HR

Partner with Site Production Manager to spearhead recruitment / hiring efforts

Coordinate staff lodging, ground transportation, and flight travel with our Fan Experiences travel agency

Schedule calls and meetings, prepare notes and support the site production manager in all administrative related tasks

Create necessary documents such as Airtable forms, day sheets, command post dispatch guide and prepare site ops team, heavy equipment admin, and quartermaster admin with all necessary show info for proper logging / auditing to be done

Set up office space making sure supplies and crew wellness needs are taken care of at all times

Act as main internal communicator for the site production and site operations teams

Collaborate with the Back of House (BOH) Team to streamline the advancing workflow

Act as the advance lead for the site production team to complete and send out advance forms to confirmed site vendors and internal site department for each event. Spearhead all aspects of the advance process such as providing follow-up and timely return of advance forms, compiling necessary content, etc

Coordinate with the warehouse team on shipping and receiving needs

Provide clear, concise communication with all relevant stakeholders as directed

Qualification

Event project managementSite production knowledgeHeavy equipment certificationMicrosoft ExcelGSuiteAirtableAsanaCommunication skillsProblem-solvingAttention to detailMotivated attitude