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Archdiocese of Baltimore · 5 months ago

Office Manager for Parish

Abingdon, Maryland, United States

Full-time

Onsite

Mid Level

$22/hr - $22/hr

The Archdiocese of Baltimore is seeking an Office Manager for St. Francis de Sales Catholic Parish in Abingdon, Maryland. The Office Manager will support the Pastor and core staff, serve as the primary contact for parishioners, and manage various administrative tasks, including scheduling and record keeping.

Non-profit Organization Management

Responsibilities

Responsible for VIRTUS, ensuring both adults and minors are in compliance with the requirements of the Office of Child and Youth Protection

Utilizes the full potential of the Ministry Platform database to track parishioners, donations and participation

Supports the Pastor in all administrative duties including development of staff meeting agenda, preparing and mailing correspondence

Serves as primary point of contact for external requests for scheduling meeting space. (Knights of Columbus, Ladies Auxiliaries). Coordinates all necessary facility space set up and equipment needs

Maintains the Parish Calendar, including scheduling activities, events meetings, etc

Manages timely maintenance of the sacramental record keeping system

Produces sacramental certificates upon request, and after sacrament is conferred at St. Francis de Sales Parish

Responsible for the timely completion of Archdiocesan reports (Office of CYP and the annual Consolidated Report)

Responsible for and maintains parish Safe Deposit log

Train and manage administrative support volunteers

Ensure all office equipment is maintained in proper working order

Maintain security of parishioner information

When possible draft grant proposals and supporting documents based on the funding requirements, submitting reports as necessary

Coordinates and trains the Money Counter volunteers. Responsible for following and implementing all proper procedures

Other duties as assigned

Qualification

Office management experienceMinistry Platform experienceBilingual EnglishBilingual SpanishMicrosoft Office SuiteRecord keeping systemsIT experienceGraphic experienceCommunication skills