Apply on Employer Site

Vitality Living · 3 months ago

Operations & Administrative Coordinator

Knoxville, TN

Part-time

Onsite

New Grad, Entry Level

Vitality Living is seeking an Operations & Administrative Coordinator for the Survivor Fitness Foundation, a non-profit organization dedicated to helping cancer survivors. The role involves managing scheduling, administrative tasks, and supporting operational systems to enhance the organization's impact.

Health Care

Responsibilities

Manage scheduling for internal and external meetings, including board meetings, donor meetings, and program sessions

Assist with board meeting preparation, including agenda creation, document distribution, and meeting logistics

Support the Executive Director and leadership team with administrative tasks, such as drafting correspondence, managing email inquiries, and coordinating follow-ups

Maintain and organize the organization’s shared drive (Google Drive), ensuring proper file management and accessibility

Manage and update organizational playbooks, process documents, and internal systems

Utilize Virtuous and CRM platforms to track donor interactions, participant engagement, and program impact

Use Monday.com or similar project management tools to streamline workflows, track tasks, and improve team collaboration

Assist in implementing and maintaining operational systems to improve efficiency

Provide administrative support for fundraising events, donor stewardship activities, and participant onboarding

Manage accounts payable and accounts receivable, including tracking invoices, processing payments, and following up on outstanding items

Support financial recordkeeping and reconciliation efforts in QuickBooks, working with external bookkeeping support as needed

Track program-related expenses, vendor payments, and budget documentation to ensure financial accuracy

Track and manage key operational data, ensuring accurate reporting and documentation

Assist in preparing reports and presentations for the board, donors, and stakeholders

Ensure compliance with organizational policies and procedures related to document management

Qualification

Google WorkspaceCRM platformsQuickBooksProject management toolsAdministrative supportPassion for missionOrganizational skillsTime managementCommunication skillsDetail-oriented