Goldman Properties · 3 months ago
Special Events and Sales Manager
Miami, FL
Contract
Onsite
Entry, Mid Level
$65K/yr - $65K/yr
1+ years expGoldman Properties & Global Arts is seeking a detail-oriented and proactive Special Events and Sales Manager to support the planning, coordination, and execution of events within their museum venues. The role involves overseeing event logistics, developing Run of Shows, preparing Banquet Event Orders, coordinating vendors, and managing day-of event execution to create memorable guest experiences.
Real Estate
Responsibilities
Assist in planning and coordinating museum events, including galas, private events, public programs, and special exhibitions
Collaborate with the Sales Department to implement event timelines, venue setups, and production schedules
Coordinate with internal teams—such as catering, marketing, curatorial, and security—to ensure all event details are fully addressed
Organize, set up, and manage event materials, signage, décor, and other event essentials
Prepare and distribute Banquet Event Orders (BEOs) to internal teams and external vendors, ensuring accuracy and alignment with event requirements
Track and communicate changes to BEOs in a timely manner to all relevant stakeholders
Support event budgeting efforts in collaboration with the Sales Department, ensuring that BEO details align with financial and experiential goals
Liaise with vendors—including caterers, audiovisual technicians, decorators, and entertainment—to confirm deliverables and timelines
Coordinate vendor schedules, including arrivals, setups, and breakdowns
Monitor vendor performance on-site, ensuring adherence to timelines and resolving any issues promptly
Provide hands-on support during event setup to ensure all components are executed according to plan
Assist in supervising event staff and volunteers, offering guidance and direction as needed
Manage event logistics, including guest registration, catering coordination, signage, and troubleshooting during live events
Support guest experience by ensuring a smooth, welcoming, and professional atmosphere throughout each event
Maintain detailed and organized event files, including BEOs, contracts, and communications
Manage event correspondence such as client and vendor confirmations, follow-ups, and logistical updates
Assist in compiling post-event reports, tracking attendance, budgets, and evaluation outcomes
Support post-event breakdown, clean-up, and inventory organization to ensure all materials are accounted for
Qualification
Required
1-2 years of experience in event production or coordination, preferably in a museum, nonprofit, or fine-art gallery setting
Familiarity with Banquet Event Orders (BEOs) and event management software (such as TripleSeat, MailChimp, Social Tables, or similar platforms)
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors, clients, and internal teams
High level of attention to detail and the ability to troubleshoot event issues on the fly
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work well in a fast-paced environment, remaining calm and organized under pressure
Flexible and adaptable, with a willingness to work evening and weekend hours as needed for events
Ability to lift and carry event materials, signage, and décor (up to 25 lbs.)
Ability to stand or walk for extended periods during event setups and execution
Occasional lifting, bending, and carrying of boxes and event equipment
Benefits
Competitive pay
Dining Discounts
Life, medical, vision, and dental health insurance after 90 days & more!
Personal Time Off Benefits
OnDemand Payroll Feature
Company
Goldman Properties
Goldman Properties is an international real estate, restaurant and hospitality organization.
51-200 employees
H1B Sponsorship
Goldman Properties has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2021 (1)
Funding
Current Stage
Growth StageRecent News
University of Miami
2025-10-10
PhocusWire
2025-10-09
Company data provided by crunchbase