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San José State University · 2 weeks ago

Faculty Recruitment and Special Appointments Analyst

San Jose, CA

Full-time

Onsite

Mid Level

$6,700/mo - $6,900/mo

3+ years exp

San José State University is seeking a Faculty Recruitment and Special Appointments Analyst to oversee faculty recruitment and evaluation processes. The role involves managing various faculty-related appointments, ensuring compliance with policies, and providing reports using aggregate data for the University.

Education

No H1B

Responsibilities

Tenure Line Faculty Recruitment and Special Appointments

ASE and Temporary Faculty Recruitment, Appointments and Evaluations

Communication, Customer Service, Help Desk

Records Management

Team Support

Qualification

Faculty recruitmentUniversity policiesSoftware platformsAnalytical skillsOrganizational skillsTeam supportProfessional reportingCommunication skillsProblem-solving skillsTime management

Required

Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position

Three years of administrative work experience

Knowledge of, or ability to quickly learn, university policies and provisions of Collective Bargaining Agreements applicable to faculty and ASE processes

General knowledge of the faculty lifecycle, including milestones, professional development, appointment types, ranks, duties, and responsibilities

Understanding of, or ability to learn, faculty-related structures and processes such as evaluations, special appointments, and leaves

Proficiency in software and technology platforms, including Interfolio, OnBase, CHRS Recruiting, CHRS, evaluation applications, word processing, spreadsheets, databases, Google Suite, and video communication tools; ability to adapt to new systems quickly

Excellent oral and written communication skills, with a professional, diplomatic, and empathetic approach to serving faculty, staff, administrators, and the public

Strong organizational and time management skills, with the ability to set priorities, meet deadlines, and manage multiple responsibilities effectively

Ability to manage emotions, engage with individuals in distress, and respond with tact while adhering to organizational policies

Strong analytical and problem-solving skills, including the ability to address complex system-related challenges

Proficiency in basic math for data and process support

Strong collaboration and team-building skills, with the ability to contribute constructively in group settings

Professional reporting and presentation skills, with the ability to convey information clearly and align messaging with divisional or unit standards

Ability to interpret, apply, and, when necessary, adapt policies and procedures independently, exercising judgment when precedents do not exist

Preferred

Master's degree

Extensive administrative experience in higher education, particularly at the intersection of the faculty lifecycle and human resources processes; Experience in fast-paced, detail-oriented office environment involving processing of high-volume complex transactions