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New York Edge · 3 months ago

Program Manager- After School Programs

United States

Full-time

Remote

Mid, Senior Level

$68K/yr - $75K/yr

New York Edge, Inc. is New York’s leading provider of after-school programs, dedicated to bridging the opportunity gap for underserved students. The Program Manager is responsible for overseeing 6-8 after-school programs, ensuring compliance, training staff, and fostering positive youth development while managing relationships with school principals and funding sources.

EducationSportsWellness

Responsibilities

Train Program Director in areas of recruitment, scheduling, staffing, program design, and Sports & Arts philosophy

Provide crisis management

Negotiate with Principals on issues of space, staffing, activities, etc

Liaison with Funders

Speak to parents about incidents and general concerns

Program Development & Evaluation

Conduct periodic site visits and provide feedback to Program Directors

Deliver specific qualitative assessments of all aspects of the programs

Attend weekly meetings with Directors, other Program Managers, Office Personnel, Department Directors, Finance, Human Resources, Compliance, Data, Development and Communications

Assist Program Directors with program design

Conduct Program evaluations

Meet with Program Directors to establish quarterly goals and review overall program performance Assess and evaluate program quality through site visits and discussions with Program Directors and school administrators (provide diplomatic and constructive criticism as well as encouragement and praise)

Assist site coordinators in the development of age and site appropriate curricula

Facilitate resources and service allocation such as; access to snack, security and fingerprinting, etc.)

Build collaboration between key after-school stakeholders, especially site coordinators, principals, to support the institutionalization of after-school programs

Encourage and support Program Directors and line staff in their professional development (identify problem areas and potential weaknesses) to build the field of after-school staff and improve program operations, offerings and atmosphere

Assist Program Directors in the development of needs assessment within their school communities and monitor the implementation of strategies to address those needs

Administrative Supervision

Work closely with Program Directors, school principals and other key stakeholders to ensure RoP is met

Ensures all programs within the portfolio are compliant with DYCD, DOE and DOHMH regulations, timelines and are staying abreast of all local, state and federal pandemic management conditions and requirements

This position is required to travel to multiple locations within NYC in order to meet and ensure New York Edge programs are meeting contractual obligations

Enforce New York Edge policies to ensure compliance with grant agreements and regulations mandated by after-school partners, e.g., DOE, DYCD, OCFS, DOH and other funding sources

Monitor attendance reports and follow-up on individual site issues related to attendance, enrollment and contract compliance issues

Oversee fiscal management of programs, including analysis and completion of budgets, approval on expense reports and approving and issuing reimbursement to programs

Develop fiscal strategies with the accounting department

Review, edit and approve quarterly reports for submission

Follow-up on communications that miss their destinations

Write annual program appraisals to program directors of Champions Clubs

Develop networks amongst Program Directors and other Program Directors who are struggling with similar issues at the site level

Ensure each site maintains program files and other required documentations (DOH compliance)

Maintain comprehensive files for legal, correspondence, financial and grant compliance purposes

Participate in the grant review process for new after-school programs

Serve as an external communication resource for New York Edge regarding issues of program quality, funding, training, research, and on-going partnerships and initiatives (e.g., relations with potential funders, policy makers from other cities, etc.)

Serve as a knowledge-base about New York Edge programs by providing qualitative and anecdotal data to shape New York Edge policies as well as the growing field of after-school programming

Advocate for Program Directors through New York Edge leadership and assist New York Edge in understanding site-based experiences

Recommend programs for new New York Edge initiatives, promising practices, and research

Qualification

Program EvaluationCurriculum DesignConflict ResolutionLeadershipNYC EducationFiscal PlanningCommunity DevelopmentTeam BuildingPassion for Youth DevelopmentMicrosoft OfficeCommunication SkillsOrganizational SkillsTime ManagementInterpersonal SkillsNegotiation Skills

Required

Bachelor's degree required with preference in Education, Psychology, or Social Work

At least 18.0 credit hours from an accredited college or university in the field of Education

Prior work experience in urban education, including supervisory experience

Passion for New York Edge mission and youth development

Reliable, organized and punctual

Must be able to switch to at home/remote work should the need arise

Knowledge of effective sports, arts, and academic programming

Expert understanding of New York City and New York State education requirements in an urban setting

Strong leader and team-builder

Ability to resolve conflicts and negotiate solutions

Ability to establish and maintain effective working relationships with School Leadership and Program Directors

Excellent communication (oral and written) and interpersonal skills with proven ability to interact with a diverse range of individuals both in person and over the phone, applying tact and discretion as situations demand

Must have excellent organizational, time management and follow-up skills

Must be able to clearly articulate outcome requirements and provide the necessary and appropriate resources and support for Program Directors to successfully deliver on objectives

Responsible and professional conduct that serves as role model to staff and youth

Exhibits strong character traits and exercises patience and creativity while seeking win-win scenarios

Ability to set priorities and meet deadlines

Must demonstrate ability to manage multiple priorities simultaneously

Proficiency in Microsoft Excel, Outlook, and Word