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Haren Construction Company, Inc. · 3 months ago

Project Accounting Specialist

Etowah, TN

Full-time

Onsite

Mid Level

3+ years exp

Haren Construction Company, Inc. specializes in water and wastewater treatment facilities and is seeking a Project Accounting Specialist. This role involves managing all financial aspects of construction projects, ensuring accurate cost tracking and compliance with contract and sales tax regulations.

Construction

No H1B

Responsibilities

Track and analyze direct project costs including materials, equipment, and subcontractor expenses

Frequently communicate with project managers to accurately capture scope changes and other activities that could impact financial implications

Maintain perpetual project cost records and ensure accuracy of all financial transactions

Track committed costs through purchase orders, subcontracts, and other binding agreements

Review and analyze subcontracts, and purchase orders to understand payment terms, retention schedules, and compliance requirements

Process and track change orders through approval workflow, ensuring proper documentation and cost impact analysis

Reconcile subcontract amounts, modifications, and payments to ensure accuracy and completeness

Monitor contract compliance including milestone requirements and insurance provisions

Coordinate with project teams on contract interpretation and dispute resolution support

Track and maintain current insurance certificates for all subcontractors, suppliers, and project stakeholders

Monitor bonding requirements and ensure continuous compliance throughout project duration

Coordinate lien waiver collection and processing to protect company interests and maintain clean project records

Process and approve subcontractor payment applications, verifying work completion against contract terms and project progress

Review subcontractor invoices for accuracy, proper documentation, and compliance with contract terms

Coordinate with accounts payable team on payment timing, dispute resolution, and vendor communication

Work closely with project managers and field superintendents to understand project status, upcoming costs, and potential financial risks

Interface with corporate accounting team on journal entries, cost transfers, and account reconciliations

Collaborate with operations team on vendor setup, purchase order processing, and procurement compliance

Support internal audit functions and external auditor requests with documentation and explanations

Maintain comprehensive project files including all contracts, change orders, invoices, payment records, and supporting documentation

Ensure proper document retention procedures and electronic filing systems for easy retrieval and audit support

Coordinate project closeout procedures including final cost reconciliation and file archival

Support legal discovery requests and litigation support when required

Prepare project-specific accruals for unpaid invoices, work-in-progress, and estimated costs

Process journal entries for cost reclassifications, allocation adjustments, and period-end corrections

Assist with external audit procedures by providing project documentation and account analysis

Qualification

Construction accounting principlesConstruction accounting softwareChange orders managementLien laws knowledgeSales tax regulationsDocument managementVendor managementAudit supportAttention to detailCross-functional collaboration