Apply on Employer Site

NEOGOV · 3 months ago

Administrative Specialist - Human Resources

2401 Market St. Baytown, TX

Full-time

Onsite

Entry Level

$17.46/hr - $21.83/hr

2+ years exp

The City of Baytown is seeking an Administrative Specialist in Human Resources to support HR operations. This role involves managing payroll actions, invoices, and electronic records while serving as a primary contact for employees and the public, ensuring accurate and compliant HR processes.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Enters and validates city-wide personnel actions and payroll-related updates in the Munis ERP system. Reviews submissions for accuracy, resolves discrepancies with departments, and ensures timely processing in coordination with Payroll and HR staff

Coordinates departmental financial processing including vendor invoice payments and weekly purchase card reconciliations. Researches and resolves discrepancies in collaboration with vendors and the Finance Department to ensure accurate and timely payment

Serves as the first point of contact by answering the City’s main phone line and Human Resources line. Directs callers and visitors to the appropriate staff or department and provides basic assistance with HR inquiries related to policies, benefits, and general information. Oversees and ensures coverage and support for front desk tasks during periods of absence

Maintains the Human Resources electronic records system (Laserfiche) by indexing, filing, and retrieving documents such as new hire packets, personnel actions, and departmental forms to ensure accuracy and compliance with retention standards

Receives, sorts, and distributes incoming mail to designated department mailboxes

Responds to employment verifications, public information requests, and other data-related inquiries. Collects and compiles information while safeguarding confidentiality and ensuring compliance with applicable regulations

Provides additional HR support including the creation of employee ID badges, processing of payroll termination reports, and assistance with special projects

Performs all other duties as assigned

Qualification

ERP/HRIS systemsPayroll processingDocument management systemsFinancial processingMicrosoft Office SuiteCustomer serviceBilingual in English/SpanishCritical thinkingConfidentialityCommunication skills