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NEOGOV · 3 months ago

Administrative Clerk/Deputy Clerk of District Court-Bismarck/Mandan

Bismarck/Mandan, ND

Full-time

Onsite

Entry Level

$55K/yr - $55K/yr

2+ years exp

NEOGOV is part of the North Dakota Court System, and they are seeking an Administrative Clerk/Deputy Clerk of District Court. The role involves assisting court personnel with case management activities, ensuring compliance with court procedures, and handling various administrative tasks related to court operations.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Performs court operations involved in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court

Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons

Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments

Records incoming documents, case proceedings, and dispositions into the court's case management system. Processes court orders, notices, and reports in accordance with business practices and established procedures

Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Courts Office. Generates checks, balances tills, prepares deposits, and assists with month-end financial activities

Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that does not involve legal advice, confidentiality, or right-to-know laws

Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily to ensure each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other

Searches criminal, civil, traffic, and judgment records

Participates in the management of the District Court jury program

Ensures quality of court records by reviewing files and monitoring various reports so that the court's records are maintained accurately and timely

Accurately records court proceedings through the use of audio recording equipment in person or via remote recording. Responsibility also requires creating and maintaining annotations/tags, taking court notes during hearings to identify appearances, essential events, and to locate and play back prior testimony. May require travel to other counties within a unit for court proceedings assigned to a district judge or referee

Performs other duties of a comparable level or type

Qualification

Legal terminology knowledgeCourt procedures knowledgeCase management skillsTyping proficiencyCustomer service skillsDependabilityOffice equipment operationSoftware proficiencyAttention to detailInterpersonal skillsOrganizational skillsAdaptabilityWritten communication skills

Required

Requires a high school diploma and two years of related experience

Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement

Valid driver's license or evidence of equivalent mobility

If assigned recording duties, then requires AAERT (American Association of Electronic Reporters and Transcribers) CER (certified electronic court reporter) certification or ability to obtain within one year of assignment

A comparable certification by another state court or federal court may be substituted for the AAERT certification

Knowledge of general office procedures

Knowledge of grammar

Knowledge and understanding of legal terminology, court documents, court routines, and operations

Knowledge of office etiquette

Knowledge of general laws, rules, policies, and procedures pertaining to the court

Effective, courteous, and professional Interpersonal and customer service skills adaptable to a diverse range of individuals

Skilled in district court operations and routines of case processing and scheduling

Skilled in preparing and processing of legal documents, orders, judgments, or reports

Skilled in reading, understanding, and applying statutes and legal procedures/terminology

Written communication skills to prepare reports, memos, and letters

Strong attention to detail ensuring accuracy of work

Ability to efficiently organize and prioritize work to process court documents in a timely manner

Proficiently uses required software programs

Ability to work in a highly structured and fast-paced environment

Ability to quickly and positively adapt to frequent changes

Ability to show initiative

Must be dependable

Skilled in the operation and use of office equipment

The essential functions of the job typically require: grasping, sitting, stooping, kneeling, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job

Work is performed in a comfortable office work environment

Employee is subject to some travel in the performance of the job

Employee has control over scheduling and travel arrangements and can adjust schedules due to adverse weather or travel conditions

Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects