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TRC Companies, Inc. · 5 hours ago

Document Specialist - Reno, Nevada

Verdi, NV

Full-time

Onsite

Mid Level

$27/hr - $34/hr

TRC Companies, Inc. is a pioneering firm that combines engineering with innovative technology to deliver solutions for a variety of clients. The role of Right of Way Document Specialist involves managing land database technology and supporting the land management team across multiple projects, ensuring accuracy and compliance in documentation and data management.

ConstructionConsultingEnvironmental EngineeringProfessional Services

Responsibilities

Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs

Responsible for database management and document generation as required by the right of way procedure for the project

Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration

Other duties may be assigned and may vary according to project scope and the right of way procedure for the project

Ensures that all right of way data is being input into the database correctly

Responsible for the accuracy of all right of way data exports and reports generated from the database

Assists the Manager in producing land acquisition cost totals and forecasts for the project when required

Produces reports from the database as requested

Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports

Assures all task follow the approved Project Procedures

Assembles and maintains right of way tract files according to the approved Project Procedures

Maintains electronic copies of landowner documents as required by the approved Project Procedures

Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents

Reviews all executed documents for accuracy

Reviews payments for easements and damages

Prepares ownership, survey permission and construction line lists

Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures

Assist in landowner mail outs and tracks registered and certified mail receipts

Records executed documents in the appropriate county after approval by Manager or Supervisor

Administers line list reports, survey restrictions reports, and construction restrictions reports

Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording

Reviews tract files for completeness and compliance with the approved Project Procedures

Reviews each condemnation file for completeness and transmits to Manager

Arranges for transfer of hardcopy tract files to client at project completion

Will support the administrative needs of the land management team

Adhere to project Safety Plan

This position will report to a land manager or director

Qualification

Right of Way Title ExperienceDatabase ManagementDocument GenerationLand Descriptions KnowledgeSpreadsheet ProficiencyWord Processing SkillsCustomer Satisfaction CommitmentOral Communication SkillsWritten Communication SkillsTeam CollaborationAdaptability

Required

Bachelor's Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus

Multiple years of experience as a document specialist

Title experience, or ability to read / understand title documents

Exceptional database, spreadsheet, and document generation experience

High degree of proficiency in PC operation, including spreadsheet and word processing

Experience in database software programs

Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures

Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents

Practical experience in the application, modification and adaptation of standards, techniques

Must be detail oriented and have excellent oral and written communication skills

Must be highly organized, and experienced in working in a highly collaborative team environment

Commitment to customer satisfaction and the ability to work in team-oriented environment

Must be experienced in working in fast-paced environments

Must have experience being highly adaptable, to changing priorities

The employee must be able to lift and/or move up to 35 pounds

Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions

While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk

The employee is required to stand, walk, stoop, kneel or crouch

Preferred

Major project experience in a multistate environment preferred

Previous supervisory experience a plus

Benefits

Medical, dental, vision, and disability insurance.

401k package that includes both traditional and Roth IRA options and Company match.

Paid time off contingent upon full time status, PTO is 7 days per year.

All full-time employees enjoy a minimum of 8 Paid Holidays per year.

TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.