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WES HEALTH SYSTEM · 8 hours ago

Psych Rehab Administrative Intake

Philadelphia, PA

Full-time

Onsite

Entry Level

$38K/yr - $38K/yr

2+ years exp

WES Health Inc. is a leading firm in the tri-state area, seeking an Administrative Assistant to join their team. The role involves greeting visitors, organizing files, managing communication, scheduling appointments, and assisting with program activities.

Health CareMedicalNon Profit

Responsibilities

Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment

Organize and maintain files and databases in a confidential manner. Perform eligibility and insurance verification and program billing reports. Manage communication, including emails and phone calls

Screen phone calls, redirect calls, and take messages. Schedule appointments, meetings, and reservations as needed receive deliveries; sort and distribute incoming mail, maintain and ordered office supplies

Receive invoices and review them for accuracy

Coordinate staff travel arrangements, including transportation and accommodations. Create and organize program schedules with Program Coordinator

Complete, attach and /or distribute 9 different intake forms, schedule intake appointment

Early engagement with new participants, Special Projects/ events with Director Program billing and reports

Assist with program community inclusion activities

Qualification

Microsoft OfficeData entryOrganizational skillsTime managementClerical experienceOffice equipment knowledgeVerbal communicationWritten communicationAttention to detail