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Cooley LLP · 3 months ago

Document Specialist

Los Angeles

Full-time

Onsite

Entry, Mid Level

$67K/yr - $118K/yr

1+ years exp

Cooley LLP is seeking a Document Specialist to join their Document Processing team. The role involves providing document production and processing support, ensuring high levels of customer service and quality while working with various document formats and applications.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases

Reformat existing documents into Cooley templates and standard or custom formats

Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf

Transcribe analog or digital dictation files

Proofread all edits made or word-for-word for new input, or conversion projects for accuracy

Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint

Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues

Create fill-in forms in Acrobat

Create charts, graphs, tables and spreadsheets as requested

Use email, including email with multiple attachments

Transfer documents to/from secure file transfer platforms

Conduct Internet, intranet, network and archive searches, as requested

Download/Save/Print to PDF from various Data Sites

Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)

Perform redlines using Litera Compare and native Word

Log work and cost recovery information

All other duties as assigned or required

Qualification

Microsoft Office SuiteDocument processing experienceIManageVisioAcrobatFast typingLegal document processingGeneral PC understandingLitera CompareBest Authority

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Available to work overtime and flexible schedule, as required

Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority

Fast and accurate typing

General understanding of personal computers

Previous experience supporting multi-locations and time zones

Previous legal document processing experience

Document Specialist I: Minimum 1+ year prior document processing experience

Document Specialist II: Minimum 5+ years prior document processing experience with proven software knowledge and document expertise

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (28)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)