Newmark · 3 months ago
Facility Assistant
Alpharetta, GA
Full-time
Onsite
New Grad, Entry Level
$54K/yr - $56K/yrNewmark Group, Inc. is a world leader in commercial real estate, providing tailored services to a diverse range of clients. The Facility Assistant role involves assisting in administrative aspects of facility management, responding to tenant service requests, and preparing various operational reports.
AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail
Responsibilities
Coordinate with Facility team in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Ensure timeliness and accuracy of documents
Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required
Compile information, prepare and update reports or process other documents as required: Vendor Insurance Certificates, Vendor Service Contract Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc
Develop and maintain property filing & tracking systems for reports and documents identified above
Assist Facility Managers in the annual budget preparation and development
Administer and print various property accounting reports (as produced by the company’s accounting software) for Facility Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc
Prepare and review vendor invoices. Date stamp, code/process for Facility Manager review/approval and enter into the accounting system
Oversee copying and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment
May perform other duties as assigned
Qualification
Required
High School diploma or General Education Degree (GED) required
Proficient in MS Word, MS Excel, E-Mail
Ability to work independently with minimal supervision
Flexibility to handle changing priorities and projects
Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner
Strong business vocabulary, grammar, and effective communication skills
Discretion regarding personnel and industry-related matters
Excellent interpersonal skills
Attention to detail
Benefits
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Newmark
Newmark is a commercial real estate company that offers real estate brokerage, leasing, and property management services.
Founded in 1929
5001-10000 employees
H1B Sponsorship
Newmark has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (2)
2022 (5)
2021 (2)
Funding
Current Stage
Public CompanyTotal Funding
$4.4BKey Investors
JP Morgan
2025-09-04Post Ipo Debt· $425M
2025-04-24Post Ipo Debt· $203.91M
2025-02-27Post Ipo Debt· $450M
Leadership Team
Barry Gosin
Chief Executive Officer
Christina Clark
Vice Chairman
Recent News
MarketScreener
2025-12-16
Company data provided by crunchbase