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South University · 3 months ago

Administrative Assist - III, Pharmacy

South University Corporate Savannah, GA, 709 Mall Boulevard, Savannah, Georgia, United States of America

Full-time

Onsite

Entry, Mid Level

2+ years exp

South University provides a supportive learning environment and is seeking an Administrative Assistant for the Pharmacy department. This role serves as the primary point of contact for admissions-related processes, facilitating candidate interviews and ensuring quality service to clients while maintaining student record integrity.

Higher Education

Responsibilities

Support Assistant Dean of Admissions with administrative tasks

Schedule and coordinate details related to candidate interviews (including but not limited to collecting documentation, liaising with faculty about scheduling/availability, managing catered lunches, etc.)

Function as liaison with admissions stakeholders, student services staff and faculty

Greet visitors and direct inquiries to appropriate destination

Assist with activities on and off campus, such as open house events, new student orientation, white coat and graduation ceremonies

Utilize Docuware to maintain the accuracy and integrity of student records

Provide effective communication to students using oral, written and electronic means

Attend cross-functional pharmacy meetings to take notes and distribute afterward

Protect the privacy of student records in compliance with FERPA and university standards

Maintain detailed business process and procedure documentation

Perform routine clerical duties as assigned. Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary

Ordering supplies, track expenses, maintain office equipment such as fax machines, copy machines and printers

Open and distribute mail for school of Pharmacy; handles outgoing mail; answers routine correspondence for others signature

Assist with special projects and activities as assigned

Qualification

Microsoft Office SuiteCustomer Relationship ManagementStudent Information SystemsOrganizational skillsCommunication skillsProblem resolution skillsProfessional telephone mannerBasic computer softwareInterpersonal skills