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Lincoln Property Company · 3 hours ago

Office Administrator

Arlington, VA

Full-time

Onsite

New Grad, Entry Level

Lincoln Property Company is one of the largest private real estate firms in the United States, and they are seeking a highly organized and proactive Office Administrator. The role involves ensuring the smooth operation of the office, managing supplies, coordinating maintenance, and handling administrative duties.

CommercialReal EstateReal Estate Investment

Responsibilities

Ensure the smooth running of the office by maintaining office organization, appearance and functionality, including day to daily opening and closing procedures

Manage office supplies inventory and place orders as needed

Coordinate maintenance and repairs of office equipment and facilities

Receive, sort, distribute and prepare incoming and outgoing mail and packages daily

Anticipate the needs of others to ensure a seamless and positive experience

Greet visitors, clients and vendors

Answer and direct phone calls and emails to appropriate personnel

Handle inquiries and resolve issues promptly and professionally

Carry out administrative duties such as filing, typing, copying, binding, and scanning

Prepare and edit correspondence, reports and presentations

Schedule and coordinate meetings, appointments and reservations

Manage and organize company documents, both physical and digital

Assist in planning and organizing office meetings and events to include managing the conference room calendar, ordering catering, setting up and breaking down supplies as needed

Qualification

Microsoft Office SuiteMultitasking abilitiesOrganizational skillsCommunication skillsProactive attitudeAttention to detailProblem-solving skillsTeamwork