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University of North Florida · 3 months ago

Admissions Recruiter

Jacksonville, FL

Full-time

Onsite

New Grad, Entry Level

University of North Florida is seeking an Admissions Recruiter to oversee the recruitment and application process for Dual Enrollment students. The role involves providing program information, developing new processes, and ensuring effective communication with partner schools and stakeholders.

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Culture & Values

Responsibilities

Incumbents perform non-routine, complex clerical functions requiring the application of department and organizational policies and procedures, and an increased level of responsibility with organizations and individuals external to the University including students and academic processes and information

Explaining organizational or departmental policies and procedures to high school partners, students, faculty, and other University staff; prioritizing tasks

Scheduling appointments, classes, and/or activities; developing and implementing filing systems

Compiling, tracking and reviewing applicants, data and reports in multiple systems; attending meetings and taking notes

Traveling to area high schools; drafting and maintaining Dual Enrollment agreements

Desktop publishing

Preparing, reviewing, revising and distributing documents and correspondence

Creating purchase orders monitoring expenses

Collecting payments from high schools and school boards

Performing basic quantitative and qualitative reviews of data

Enters, maintains, reports, and verifies a variety of information from applicable documents, spreadsheets, invoices, databases, logs, forms, and/or other related areas, utilizing established guidelines and procedures to determine appropriate steps. Reviews data and information to troubleshoot discrepancies and verify accuracy

Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents

Responds to requests for information, in person, via e-mail, and over the phone; takes and transmits messages; answers department questions and provides information

Performs various routine clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; greeting visitors; keyboarding information into databases; scanning and/or faxing documents; and performing related duties; creating purchasing orders and monitoring expenses

Performs other Admissions Office duties as assigned

Qualification

Admissions processesData trackingDesktop publishingProcess documentationCommunication skills

Required

Oversees the recruitment, application process, and registration of public, private, and home education Dual Enrollment students (DE)

Provides written and verbal program information to partner high schools, students, parents, and University staff

Innovates processes with an eye on efficiencies and develops new processes where needed

Regularly travels to partner schools

Plans and organizes DE dedicated information sessions, application workshops, and partner meetings

Prepares reports, statistics, and other information related to DE

Collects and evaluates student progress within the programs

Monitors and tracks student enrollment in DE programs

Provides proactive leadership and guidance to all stakeholders

Under the direction of an Assistant Director or higher, serves as support for all DE students and partner schools

Oversees all administrative and office tasks related to Dual Enrollment

Creates and maintains functional process documentation

Creates and maintains official University DE articulation agreements

Creates invoices and ensures payment from high schools

Works with academic departments to vet high school teachers to become UNF instructors

Creates and submits state compliance reports

Liaises with the UNF Bookstore regarding instructional materials and costs

Oversees the Universitys participation in state reimbursement program

Explaining organizational or departmental policies and procedures to high school partners, students, faculty, and other University staff

Prioritizing tasks

Scheduling appointments, classes, and/or activities

Developing and implementing filing systems

Compiling, tracking and reviewing applicants, data and reports in multiple systems

Attending meetings and taking notes

Traveling to area high schools

Drafting and maintaining Dual Enrollment agreements

Desktop publishing

Preparing, reviewing, revising and distributing documents and correspondence

Creating purchase orders monitoring expenses

Collecting payments from high schools and school boards

Performing basic quantitative and qualitative reviews of data

Enters, maintains, reports, and verifies a variety of information from applicable documents, spreadsheets, invoices, databases, logs, forms, and/or other related areas

Reviews data and information to troubleshoot discrepancies and verify accuracy

Drafts and types a variety of business documents, including letters, memos, contracts, and/or other related documents

Responds to requests for information, in person, via e-mail, and over the phone

Takes and transmits messages

Answers department questions and provides information

Performs various routine clerical duties, utilizing standard office equipment

Screens incoming calls

Takes and transmits messages

Greets visitors

Keyboards information into databases

Scans and/or faxes documents

Performs related duties