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Hamilton Lane · 2 weeks ago

Senior Associate, Event Marketing

Conshohocken, PA

Full-time

Onsite

Senior Level

5+ years exp

Hamilton Lane is looking to expand their team to satisfy the needs of their growing client base. As a Senior Associate on the Event Marketing team, you will lead the planning and execution of various events including client conferences and webinars.

Business DevelopmentFinancial ServicesFinTechInsuranceWealth Management

Responsibilities

Plan all aspects of program management including venue selections, site inspections, contract negotiations, hotel management, food & beverage, audio/visual needs, invitation materials, meeting agenda, promotional items and attendee reimbursements

Incorporate existing event framework, utilizing project plans, timelines, communications plans and production resources to manage all aspects of the event planning process

Lead working team, emphasizing timelines through proactive, consistent communication and periodic check-ins

Responsible for onsite production, developing production schedules, run of show and staffing schedule across all assigned events. Lead teams onsite including all venue and vendor teams, production management companies and Hamilton Lane teams

Understand and incorporate brand standards, tone and aesthetic into all facets of events, partnering closely with Creative Services to ensure alignment

Manage event budget, processes invoices in a timely, compliant manner. Maintain accurate and thorough records, ensuring event remains within budget

Prepare reports, as required, for assignments including post-event summaries and ROI

Deliver presentations and communicate articulately and persuasively to all audiences

Qualification

Event managementContract negotiationBudget managementMicrosoft applicationsCventZoom WebinarsClient-facing experienceGlobal event experienceCertified Meeting ProfessionalCommunicationOrganizational skills