Northeastern University · 3 months ago
Executive Assistant - NanoSi
Boston, MA
Full-time
Onsite
Mid Level
$29/hr - $29/hrNortheastern University is seeking a highly organized and proactive Executive Assistant for the NanoSystems Innovation Institute. The role involves providing comprehensive support to the Institute Director by managing administrative tasks, facilitating communication, and enhancing the overall efficiency of the institute's operations.
Education
Responsibilities
Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources
Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses
Prepare documents, reports, and presentations, ensuring accuracy and consistency
Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships
Assist in drafting and proofreading communications, including emails, memos, and reports
Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates
Maintain accurate records of meetings, communications, and administrative activities
Prepare reports and presentations as requested by the Director, summarizing key information and data
Coordinate logistics for meetings, workshops, and events attended or hosted by the Director
Prepare meeting agendas, take minutes, and follow up on action items as needed
Assist in coordinating travel arrangements for the Director and visitors
Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents
Collaborate with relevant departments to ensure the availability of resources for the institute's activities
Qualification
Required
Bachelor's degree or equivalent experience
Proven experience as an executive assistant or in a similar administrative role
Strong organizational and multitasking skills with meticulous attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed
Ability to handle confidential information with discretion
Demonstrated ability to work effectively in a fast-paced and dynamic environment
Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment
Preferred
Familiarity with university systems and procedures is advantageous
Benefits
Medical
Vision
Dental
Paid time off
Tuition assistance
Wellness & life
Retirement
Commuting & transportation
Company
Northeastern University
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery.
Founded in 1898
5001-10000 employees
H1B Sponsorship
Northeastern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (131)
2024 (112)
2023 (104)
2022 (100)
2021 (85)
2020 (111)
Funding
Current Stage
Late StageLeadership Team
Angela Hosking
CEO Regional Dean
Dave Thurman
Dean & CEO, Seattle Campus
Recent News
2024-01-06
Alfred P. Sloan Foundation
2023-10-30
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