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Austin Industries · 3 months ago

Senior Payroll Analyst (Dallas, TX) - Austin Industries

Dallas, TX

Full-time

Onsite

Senior Level

6+ years exp

Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. The Senior Payroll Analyst is responsible for comprehensive oversight and management of payroll tax compliance across multiple entities, ensuring accurate integration and compliance of payroll tax data.

AssociationConstructionHuman ResourcesIndustrialReal Estate

No H1B

Responsibilities

Review payroll output data in CMiC and ensures proper tax configuration before transmission

Monitor and validate the transmission of payroll tax files from CMiC to ADP Smart Compliance

Oversee and reconcile all federal, state, and local tax filings managed through ADP, ensuring timeliness, accuracy, and alignment with payroll activity

Perform detailed periodic, quarterly and year-end tax reconciliations, confirming that all liabilities, deposits, and filings match payroll records

Frequently review and update tax codes, jurisdiction assignments, and SUI rates within both systems

Manage the registration of new tax jurisdictions as business operations expand into new states or localities

Investigate and resolve tax fallouts, including rejections, incorrect filings, or late deposit alerts

Directly communicate with tax authorities (IRS, state, local) to address notices, request penalty abatements, or clarify regulation changes

Research, interpret, and apply jurisdictional tax changes, working closely with vendors (CMiC, ADP) to implement updates in both platforms

Lead amendment filings when corrections to prior returns are needed and ensures historical data is adjusted accordingly

Establish internal procedures for payroll tax processing, reconciliation, and jurisdictional updates across all legal entities

Determine resolution paths for tax issues independently - including fallout investigations, missed deposits, rejected filings, or incorrect jurisdiction setups

Collaborate across multiple departments, such as:

HR: for employee data, work location changes, and taxability of compensation

Payroll team: to align earnings codes and ensure taxable wages are correctly classified

Accounting: to reconcile GL postings with tax remittances and verify financial accuracy

Legal: to ensure compliance with federal and state labor and tax laws

External stakeholders: including ADP, UKG, and government agencies (e.g., IRS, state/local tax departments)

Make judgment calls on:

When to escalate issues to legal or leadership (e.g., unresolved IRS notices)

Whether interest/penalties should be disputed or paid

When amendment filings are required and how to execute them properly

Ensure accuracy in tax filings, audit readiness, and legal compliance, significantly reducing organizational risk and maintaining employee trust

Oversee compliance for all legal payroll entities across 30+ states and numerous local jurisdictions

Lead improvements in payroll tax processes including automation, system upgrades, and compliance reporting enhancements

Proactively recommend and implement process and system enhancements that improve accuracy and efficiency

Drives cross-functional improvements involving Payroll, Tax, Accounting, and HR to enhance compliance and reporting accuracy

Qualification

Payroll Tax ComplianceCMiCADP Smart ComplianceCertified Payroll ProfessionalMicrosoft OfficeAnalytical SkillsCustomer Service SkillsSpanish FluencyProblem-Solving SkillsAttention to Detail

Required

Associates degree in Accounting, Business or related field

6+ years' experience in payroll, accounting or finance

1 – 2 years of supervisory experience

Ability to work in a fast paced, deadline driven environment

Intermediate to advanced skills in the Microsoft Office suite such as Word, Excel, Outlook; Excel proficiency is required

Excellent problem-solving and analytical skills

Dependable and capable of working efficiently and independently in a professional setting

Be an effective communicator with strong customer service skills

Have strong attention to detail and accuracy while managing multiple priorities under stress

Ability to work in a fast-paced team environment and meet deadlines

Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position