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Black & Veatch Construction, Inc. (BVCI) · 8 hours ago

Office Manager - TN

Harriman, TN

Full-time

Onsite

Mid, Senior Level

3+ years exp

Black & Veatch Construction, Inc. (BVCI) is focused on leveraging the diverse skills and experiences of its professionals. The Office Manager will coordinate administrative duties to ensure smooth project site operations, acting as the main liaison between the site office and home office while overseeing activities related to accounting, timesheets, and human resources.

ArchitectureCommercialConstruction

No H1B

Responsibilities

Supervises administrative support functions and staff as needed, including receptionist and document control clerk, and possibly secretaries and file clerks

Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions

Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing

Advises management regarding various HR polices and procedures, as well as applicable federal and state regulations

Provides guidance regarding the disciplinary process . Participates in new hire safety orientation by explaining EEO, Worker's Comp, and site specific rules and regulations

Collects or coordinates timesheet collection and entry for Black and Veatch professionals and/or craft personnel . Supervises all field accounts payable (AP) duties including the entry of purchase orders, matching of invoices with materials receiving reports, and submittal of documentation to home office AP for payment

Maintains office equipment

Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues

Assists Project Field Management with administering and communicating policies and procedures

Assists in project site mobilization and demobilization activities involving project team and equipment

Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors

Enters cost code information for Procurement cards, approves purchases when necessary, and submits corresponding documentation to home office procurement

May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities

May purchase office equipment and supplies

Coordinates craft recruitment, hiring, employee orientation, interpretation of procedures and policies, and terminations

Processes new hire craft paperwork and enters data into the human resource information system

Processes craft personnel transactions (manually and electronic), including transfers, promotions, pay rate changes, leaves of absence, field allowances, terminations, personal changes, and status changes . Coordinates weekly craft payroll with home office payroll staff

May track man hours and assign corresponding cost codes to craft timesheets

May be responsible for administering substance abuse testing

May participate in unemployment hearings for craft, conduct research, and collect related documentation

Supports continuous improvement efforts and the change management effects associated with the implementation of improvements

May supervise work of others

Responsible for hiring, discipline, and pay administration of their subordinates

List supervised positions: Payroll, Document Control, Receptionist and other Administrative staff

Qualification

Office managementHuman resourcesSupervisory experiencePeopleSoftConstruction project experienceElectronic file storageInterpersonal skillsCommunication skillsOrganizational skills

Required

3+ years relevant experience required

Some related open shop and/or union experience required

Some Direct Hire experience required for Direct Hire assignments

All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations