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KW PROPERTY MANAGEMENT AND CONSULTING · 17 hours ago

Standards of Excellence Administrative Assistant

Miami, FL

Part-time

Onsite

Entry Level

2+ years exp

KW Property Management and Consulting is seeking a Standards of Excellence Administrative Assistant to serve as a key liaison between management and internal support staff. This role involves performing various administrative duties, ensuring adherence to company standards, and maintaining operational efficiency.

ConsultingReal Estate

Responsibilities

Assist in the daily operation of administrative duties following established Company procedures and guidelines

Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required

Maintain, update, type, and coordinate account information in respective databases

Monitor overall Standards of Excellence reporting

Review Website for respective properties and determine if information is current and in accordance with KWPMC standards

Determine if each property is following proper payroll procedures

Access KWPMC Technology and determine if each property is using KWPMC technology (KWIC, KWPM Lynk, Newton, Paycor, Jenark, etc.…)

Review the meeting minutes and meeting agendas by property and determine whether information is being uploaded and kept current

Review the action plan template for each property and determine if the property meets the standards for proper action plan documentation

Review monthly Property Manager report and determine whether follows KWPMC standard operating procedure

Communicate via e-mail staffing changes internally and externally (after-hour service). Review KWPM Lynk to determine whether the property information in KWPM Lynk is current

Verify that property inspection per property is complete

Verify that all property insurance information is uploaded in KWPM Lynk

Depending on the time of the year, verify that Budget, Year-end Review and Hurricane Procedures are complete

Prepare Monthly Property score card, list of deficiencies and power point presentation