The Florida Bar ยท 3 months ago
Branch Office Manager
Miami, FL
Full-time
Onsite
Mid, Senior Level
$63K/yr - $63K/yr
4+ years expThe Florida Bar is seeking a Branch Office Manager to oversee office workflow and assignments in coordination with attorneys. The role involves providing high-level administrative support, managing staff, and assisting with budget preparation.
Association
Responsibilities
Hires and supervises support staff (secretaries, receptionist, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff. Schedule's routine office maintenance such as carpet cleaning and submits maintenance requests to the Landlord
Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel
Processes weekly expense reports, invoices, travel requests, and investigator time reports
Oversees office supplies, furniture, and equipment; reviews incoming mail and opens new cases in CAMFI
Assists in preparing branch office budget
Provides technical support to the office and as needed, to Practicing with Professionalism seminars
Administrator for branch's internet research databases
Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office
Provides backup support for the legal secretary and administrative support positions as needed
Other duties as assigned
Qualification
Required
Bachelor's Degree (proof of degree required at interview)
Two (2) years of progressively responsible administrative/secretarial experience
Two (2) years of office management/supervisory experience
Administrative principles and procedures
Office management procedures and practices
Sound fiscal practices
Budget preparation
Lotus Notes or similar database
Adobe Acrobat
Correct spelling, punctuation and grammar usage
Basic arithmetic
Basic knowledge of computers, printers, facsimile machines, copiers, scanners, and postage meter
Correspondence and report writing
Office management
Supervisory techniques
MS Office
Prioritizing, planning, organizing and coordinating work assignments
Implement and evaluate administrative procedures and policies
Interpret TFB policies and procedures
Communicate effectively and professionally, both verbally and in writing
Type letters, memoranda and pleadings in correct format
Create ADA compliant forms and documents using Adobe
Establish and maintain effective working relationships with others
Demonstrate initiative in group projects and individual settings
Tactfully manage difficult situations
Operate well under pressure and in a team atmosphere
Consistently provide excellent customer service
Manage and supervise others
Manage an office
Use discretion and independent judgment
Learn The Rules Regulating The Florida Bar
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Benefits
Excellent benefits package including employer paid pension contribution
Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF)
Company
The Florida Bar
A statewide professional organization of lawyers serving as an in-depth resource for the integrity of the legal profession
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Ramsay
Chief Information Officer
Recent News
2025-06-27
2025-04-22
2025-04-22
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