Archdiocese of Chicago · 3 months ago
Secretary Part Time - St. Rita of Cascia Parish - Chicago
Chicago, IL
Part-time
Onsite
New Grad, Entry Level
$16.20/hr - $16.20/hrThe Archdiocese of Chicago serves over 2.2 million Catholics and is seeking a Part Time Secretary to assist with various office functions. The role involves greeting guests, managing parish files, and providing support to the parish staff and community.
CommunitiesEventsNon ProfitReligion
Responsibilities
Greet callers and guests, take messages and route calls as appropriate
Respond to callers and guests by providing general information and assistance with regards to parish activities
Provide a high level of hospitality to parishioners and non-parishioners
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings
Record parishioner donations in Parish Data System (PDS)
Maintain parish files in an orderly and timely fashion
Record sacramental records and provide copies when requested following Archdiocesan guidelines
Record mass intentions to be celebrated
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies
Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature
Prepare special mailings and other projects
Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc
Assist in the preparation of the weekly bulletin
Other assignments and projects as assigned by the pastor
Qualification
Required
Experience in parish or business office setting, or equivalent combination of relevant education and related work experience
Strong demonstrated knowledge of Microsoft Office products
Excellent organizational and time management competencies
Strong verbal and written communications, organizational, multi-tasking and interpersonal skills
Ability to work in team environment and has a 'Service Mindset' when working with others
Able to identify issues and propose recommendations/solutions
Can be entrusted with highly confidential information
Strong drive to achieve results
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
Available to work afternoons and weekends
Fully bilingual (English/Spanish)
Fully knowledgeable in computers (especially Microsoft Office, Word, Excel and how to use the internet)
Familiar with the policies of the Catholic Church
Benefits
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
Founded in 1843
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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