University of Tennessee System · 3 months ago
Staff Associate Architect / Engineer, Capital Projects - UT System Administration (West Tennessee)
Memphis, TN
Full-time
Onsite
Senior Level, Lead/Staff
5+ years expThe University of Tennessee System is the state’s oldest higher education institution and preeminent public university. This position is responsible for the planning, coordination, and execution of capital improvement projects across the University of Tennessee System, focusing on facilities and initiatives in West Tennessee.
Higher Education
Responsibilities
Manage assigned capital projects through all phases including planning, programming, design, procurement, construction, and project closeout
Assist in the development of project scopes, budgets, and schedules in collaboration with campus partners and university leadership
Review design documents at each phase for quality, alignment with user needs, budget adherence, and constructability
Coordinate the procurement process for design and construction services, including preparation of bid documents and evaluation of proposals
Monitor construction progress through site visits, inspections, project meetings, and ongoing communication with contractors and consultants
Administer project contracts, including processing RFIs, change orders, submittals, pay applications, invoices and state required documents
Maintain accurate and thorough project documentation, ensuring records are up to date and compliant with University and State requirements
Serve as the primary point of contact for assigned projects, communicating regularly with campus stakeholders to ensure alignment and clarity
Collaborate with Campus Facilities Services, User-groups, IT, and other departments to coordinate technical requirements
Support campus move-in coordination, operations handoff, and warranty period oversight following project completion
Oversee the punch list process and ensure all items are resolved prior to project close
Ensure proper delivery of final project documentation including as-built drawings, warranties, operations manuals, and training materials
Participate in post-occupancy evaluations to capture lessons learned and support continuous improvement
Qualification
Required
Bachelors degree and a minimum of 5 years' experience as a registered professional (architect or engineer) is required
Strong organizational and time management skills
Proactive problem-solving abilities with attention to detail
Ability to interpret technical documents and communicate effectively with both technical and non-technical audiences
Collaborative and service-oriented approach to supporting campus partners and institutional objectives
Preferred
Experience in a professional design firm
Experience in Facilities associated with higher education
Experience working within higher education or a public institutional setting
Familiarity with State Building Commission policies and Tennessee public procurement procedures
Benefits
Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
A wide variety of professional development opportunities
Supportive work and family benefits
Tennessee residents do not pay a state income tax
Company
University of Tennessee System
The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, and Martin; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.
1001-5000 employees
H1B Sponsorship
University of Tennessee System has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (143)
2024 (100)
2023 (100)
2022 (83)
2021 (77)
2020 (108)
Funding
Current Stage
Late StageLeadership Team
Alyssa Thom
Senior Learning Consultant and Business Partner
Ramon Padilla Jr.
Chief Information Officer
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