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Western & Southern Financial Group · 3 months ago

Executive Assistant Information Technology

Cincinnati, OH

Full-time

Onsite

Mid Level

Western & Southern Financial Group is seeking an Executive Assistant for their Information Technology Senior Management group. This role provides administrative support, manages communications, coordinates meetings, and maintains files, ensuring efficient operations within the IT department.

Financial ServicesHealth InsuranceInsurance

Responsibilities

Reviews and directs correspondence to and from the IT Senior Management group

Answers and screens incoming telephone calls, directing calls to proper sources

Coordinates business meetings and maintains daily schedule for the Sr. Vice President of Information Technology

Distributes monthly progress and chargeback reports to appropriate management

Establishes and maintains files for the IT Senior Management group

Organizes departmental data into charts and graphs as input to presentations

Sorts and delivers mail, obtains copies, orders supplies and performs other administrative duties

Makes reservations and requests checks for local and out-of-town seminars. Contacts Travel department for airline and hotel accommodations

Maintains a file by Company name of each hardware and software contract Maintains a cross-reference document

Provides backup support for Executive Secretary during peak workloads and absences

Continually performs an activity such as transcribing, viewing a computer terminal and extensive reading. Visual acuity is required to determine accuracy, neatness and thoroughness of work assigned

Performs other duties as assigned

Complies with all policies and standards

Qualification

Administrative supportReport preparationOrganizational skillsCustomer serviceAnalytical skillsKeyboarding skillsSoftware proficiencyConfidential information handlingVerbal communicationWritten communicationTeamworkFlexibility

Required

High School Diploma /GED

Proven experience providing administrative support for executive-level management

Proven proficiency in preparing reports, compiling statistics, researching information and making recommendations

Proven experience coordinating multiple projects/assignments simultaneously, and completing assigned tasks accurately and on a timely basis. Must demonstrate strong attention to detail with excellent organizational skills. Expected to cite examples of organization and time management methods used to manage or prioritize workload demands from multiple sources

Demonstrated experience handling and maintaining confidential information and correspondence

Demonstrated experience maintaining a calm and professional demeanor when handling demanding situations

Demonstrated experience effectively handling customers and providing excellent service

Demonstrated experience working effectively within a team. Must provide examples of motivating co-workers in difficult situations

Demonstrated excellent verbal and written communication skills. Proven ability to continuously conveys information to internal and external customers in a clear, accurate, focused and concise manner. Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format. Demonstrated proficiency in proofreading and editing skills, demonstrating a strong use of the English language to include exemplary knowledge, in verbal and written format, of the elements of grammar, punctuation, diction and spelling proficiency

Proven proficiency in preparing reports, compiling statistics, researching information and making recommendations

Demonstrated ability to effectively handle and screen telephone calls, directing them to the proper individuals

Proven ability to compose business letters and memos using proper grammar and professional verbiage. Must provide examples of written communication

Proven ability to adapt and demonstrate flexibility when changes occur to policies, procedures and priorities. Cite examples

Proven strong analytical skills, including demonstrated experience identifying and quantifying problems and providing effective resolutions. Must be able to cite examples of good decision-making skills when dealing with multiple alternatives

Demonstrated proficient keyboarding skills and mathematical aptitude to include decimals, fractions and percentages

Proficient in word processing, spreadsheet, presentation and database applications