Apply on Employer Site

Harris-Stowe State University · 3 months ago

Executive Assistant to the Vice President for

St. Louis, MO

Full-time

Onsite

Entry Level

2+ years exp

Harris-Stowe State University is seeking an Executive Assistant to the Vice President for Institutional Advancement. This role provides high-level, confidential administrative support to ensure efficiency in daily operations for the Advancement Office and the Harris-Stowe Foundation, requiring strong organizational skills and professional interaction with various stakeholders.

E-LearningEducationUniversities

Responsibilities

Manage and prioritize the VP’s calendar, scheduling complex meetings and coordinating logistics for internal/external advancement and Foundation events

Prepare and edit correspondence, reports, meeting agendas, presentations, and board materials for both the Advancement Office and the Harris-Stowe Foundation, exercising high-level discretion

Organize and facilitate office and Foundation meetings, track follow-up tasks, and maintain thorough records, including board and committee minutes

Coordinate VP’s travel and expense processing, planning and reconciling credit card activity

Oversee budget monitoring for the Advancement Office and Foundation activities, including reimbursement, purchasing, and finance reports

Support planning and logistics of donor, alumni, and board stewardship events for both the University and the Foundation

Maintain office files, digital records, and Raiser’s Edge and NXT database for Advancement and Foundation operations

Interact professionally with donors, trustees, alumni, staff, faculty, and students; answer inquiries and make referrals using university policies and procedures

Supervise interns and student workers, ensuring proper cross-training and backup coverage

Assist with onboarding new Advancement and Foundation staff members and contribute to a positive, team-oriented office culture

Perform additional duties as assigned to advance institutional objectives

Ability to work evenings and weekends as needed; some travel required