Apply on Employer Site

Illinois Institute of Technology · 3 months ago

Associate Vice Provost for Research Administration

Chicago, IL

Full-time

Onsite

Director/Executive

10+ years exp

Illinois Institute of Technology is a Carnegie R2 university recognized for its strengths in applied research and innovation. The Associate Vice Provost for Research Administration will lead the university's efforts in enhancing research support services, overseeing the lifecycle of sponsored research administration, and fostering collaboration between faculty and administrative teams.

Higher Education

Responsibilities

Serve as administrative liaison between IIT and external funding agencies and professional research organizations

Signs grant and contract applications, necessary assurances and certifications, and grant and contract documents on behalf of IIT as its Authorized Institutional Official; negotiates grant and contract conditions; secures formal acceptance and ensures that all legal and regulatory requirements related to research administration are met

Critically evaluates grant proposals and pre-award provisions to assure compliance with funding agency and IIT requirements; resolves conflicts; summarizes proposal issues for the Vice Provost for Research and assumes primary responsibility for submission of proposals to funding agencies

Makes consistent and independent judgment and decisions regarding compliance with IIT policy, federal and state regulations governing grants and contracts

Oversee the entire Awards infrastructure, including Pre-Award services, Post-Award accounting and compliance, and Research Administration Services

Build a cohesive and collaborative management team across the three units to deliver seamless research support throughout the grant lifecycle

Champion a culture of customer service, responsiveness, and shared accountability across the sponsored research operation

Develop and execute strategies to support Illinois Tech’s research growth objectives through administrative innovation and policy alignment

Leverage analytics and performance metrics to identify gaps, increase efficiency, and inform resource allocation

Partner with faculty and academic units to reduce administrative burden and enhance support for proposal development and award management

Coordinate training programs and resource development to increase understanding of research administration best practices

Drive adoption of modern digital research administration tools and automated workflows to improve efficiency and transparency

Serve as a designated institutional authority for research administration policies and transactions, including F&A negotiations, effort certification, and cost-share exceptions

Ensure regulatory and sponsor compliance in collaboration with the Research Compliance and General Counsel offices

Develop and enforce policies and standard operating procedures aligned with federal and sponsor expectations

Qualification

Research administrationFederal sponsor policiesBudget reviewCertified Research AdministratorPolicy developmentTeam buildingCustomer serviceComplianceCross-unit coordinationTraining programs

Required

Bachelor's degree required; advanced degree preferred

At least 10 years of progressively responsible experience in research administration, preferably at a research-intensive university

Deep familiarity with federal sponsor policies (e.g., NSF, NIH, DOE, DOD), Uniform Guidance, and grants management systems

Demonstrated success leading and integrating pre- and post-award functions, including budget review, contract negotiation, compliance, and financial reporting

Proven ability to build and mentor diverse, high-performing administrative teams

Experience with policy development, cross-unit coordination, and enterprise system implementation (e.g., Cayuse or similar)

A level of knowledge normally acquired through the completion of a bachelor's degree

Preferred

Advanced degree preferred

Professional engagement with NCURA, SRAI, COGR, or related organizations preferred

Certified Research Administrator (CRA) preferred

Benefits

Our commitment to employee well-being is reflected in our competitive benefits package located here: https://www.iit.edu/hr/benefits

Company

Illinois Institute of Technology

Glassdoor4.0

Founded in 1890, Illinois Tech is a Ph.D.-granting research university with more than 7,800 students in engineering, science, architecture, design, applied technology, human sciences, business, and law programs.

Founded in 1890

Chicago, Illinois, US

1001-5000 employees