FOCUS Consulting · 3 months ago
ADMINISTRATIVE SUPPORT / BILLING
Midvale, UT
Full-time
Onsite
Entry Level
$18/hr - $18/hr
1+ years expFOCUS Engineering & Surveying is dedicated to building a better workplace and community. They are seeking an entry-level Administrative Support / Billing teammate who will provide exceptional customer service and support the accounting team in various tasks related to billing and office administration.
Civil EngineeringCommercial Real EstateConstruction
Responsibilities
Exhibit integrity with both internal teammates and external clients
Provide exceptional customer service by promptly answering telephone calls, responding timely to emails, and communicating in a professional manner
Competently performing routine aspects of accounting; primarily billing to begin with, but including accounts payable, accounts receivable, analysis of financial data, and consulting with managers while maintaining confidentiality and professionalism
Assist in maintaining and processing accurate time-keeping records
Reporting to your accounting supervisor and build strong relationships across all departments
Set up and maintain project data in the billing software
Produce and provide billing managers with accurate and timely billing information in the coordinated production of client invoices
Welcome and direct clients to the appropriate person or conference room
Build strong relationships across all departments and leadership to become an effective consultant in all administrative manners
Distribute clear communications regarding necessary information to the organization
Collaborating within our team as well as other departments
Preparation and onboarding of new employees, and facilitating their integration into our company culture and their new department
Coordinating with leadership to plan company events, and arrange travel and accommodations
Maintain office supplies and equipment, as well as coordinate general building maintenance
Assist with conference room scheduling and calendars
Assist with a variety of recruiting tasks
Assist employees with benefit information
With integrity and discretion, will be the receiver and distributor of mail and deliveries within the organization. This role requires safeguarding confidential or high-value materials until they reach the intended recipients
Provide general support to department managers and leadership
As this role evolves, you will be expected to take on more tasks and challenges, which will provide you an opportunity to grow professionally and contribute to the success of the organization
Will be expected to participate in department goal setting and accomplishments, book reviews, and personal and team development
Qualification
Required
Personable nature, allowing you to interact with internal and external clients to provide extraordinary customer service
Humility to accept feedback and the desire to turn it into growth and improvement
Collaborative nature to work and thrive in a team environment; putting the team before oneself
Grit and determination to provide constructive feedback, including to leadership
Committed to holding yourself and others accountable, and to practicing candor in your communication
Skillful in the ability to effectively transition between incoming client calls, personally assisting clients, and completing general office tasks
Proficient computer skills and knowledge of Microsoft Excel
Strong attention to detail and accuracy
Excellent verbal and written communication skills with the ability to professionally interact with all levels of personnel, management, and clients
Have a high level of integrity and an ability to self-motivate and work productively with little to no supervision
Willingness to understand and align with FOCUS values
High school diploma
Preferred
1 year of prior office experience preferred
Benefits
Paid time off accrued upon hire and increases with set benchmarks
13 paid holidays with opportunities to earn more for meeting company goals
Generous 80% healthcare premium contribution through Select Health with an HSA match up to $200/month after a 60-day probationary period.
Access to dental, vision, life, and other insurance benefits after the probationary period
401(k) match after a 6-month probationary period, matches 100% for the first 3% and then 50% for the next 2% so we can help you build your financial future
Employee Assistance Program (We are here to support you)
Employee and family engagement activities
Employee recognition
$10,000 life insurance policy 100% paid by FOCUS
A fulfilling and genuine work environment
In-house training and mentoring program
Many opportunities and resources for personnel development
Winner of the 2022, 2023, 2024 & 2025 Top Workplace award and the 2024 Utah’s Best Companies to Work For award
Company
FOCUS Consulting
FOCUS is a full-service civil engineering and surveying firm that specializes in residential and commercial development projects.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Adam Eastman
Partner & Production Manager
Recent News
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