Springfield Public Schools (Massachusetts) · 3 months ago
2025-2026 Elementary School Administrative Assistant, Lead - Sunshine Elementary School
Springfield, MO
Full-time
Onsite
Mid Level
$19/hr - $29/hr
3+ years expSpringfield Public Schools is seeking an Elementary School Administrative Assistant - Lead to provide complex and confidential administrative support to the assigned administrator. The role involves managing office functions, coordinating projects, and ensuring efficient operations while maintaining confidentiality and effective communication with staff, parents, and students.
EducationHigher EducationPrimary Education
Responsibilities
Performs a variety of complex office and clerical work for administrators and staff, independently
Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc
Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately
Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed
Receives and greets visitors, interact professionally and courteously, providing exceptional service
Communicates effectively with staff, parents, students, and patrons of the district
Proficient in the operation of office equipment
Manages telephone systems, answering, screening, transferring, and responding to calls and inquiries
Answers questions from internal and external parties providing general information and/or routing inquiries
Prepares and processes documents and materials ensuring accuracy of related documents
Prepares standardized documents and reports communicating information to other parties
Records and processes internal and external requests including those from school districts, Social Security Administration, Vocational Rehabilitation, law offices, doctor’s offices, former students, and other related agencies within a specific amount of time maintaining accurate records
Verifies special education student related data in Special Education Automation Software (SEAS) ensuring the accuracy of the student records
Enrolls and/or withdraws students from Private/Parochial school preparing reports and/or processing forms
Initiates the student enrollment process by requesting records, scheduling guidance appointments, registering students as necessary
Attends department meetings, trainings, professional learning, etc. conveying and/or gathering information required to perform functions
Maintains inventory of supplies and materials ensuring items’ availability
Maintains a variety of documents, files, and records providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements
Maintains confidentiality as required by Board of Education policy and/or state or federal law
Prepares a variety of correspondence, reports, and other materials documenting activities, providing written reference, and/or conveying information
Processes a variety of documents and materials disseminating information in compliance with established administrative and legal requirements
Researches assigned topics providing information that address the guidance and counseling operations as necessary
Responds to inquiries from a variety of internal and external parties providing information and/or direction
Schedules meetings and appointments ensuring the availability of all parties
Supervises student office workers providing guidance and meeting work requirements
Coordinates schedules, events and meetings
Maintains work area in good order with needed materials, information and resource information for visitors
Reconciles account balances for assigned budget categories maintaining accurate account balances
Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis
Compiles and maintains current program information and materials to support day-to-day operational needs for providing reference information
Compiles and maintains materials and data to prepare and support program operations and improvements, including compliance with state, federal and local program requirements
Supports and enforces safety procedures for the work area
Performs general clerical functions scheduling, copying, faxing, data entry, filing, mail, etc
Provides support for assigned administrative personnel
Performs other duties as required / assigned
Qualification
Required
High School Diploma or its equivalent
Minimum of three (3) years of job related experience with increasing levels of responsibility is required
Must pass a Criminal Background Clearance
Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems
Knowledge based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices
Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions
Skill based competencies required to satisfactorily perform the functions of the job, including operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications
Ability to analyze situations to define issues and draw conclusions
Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment
Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods
Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment
Ability to analyze issues and create action plans
Ability to collaborate and communicate effectively with internal and external stakeholders
Ability to apply critical thinking/problem solving to improve work processes
Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities
Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement
Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills
Work environment is primarily inside, where the noise and temperature levels are moderate
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance
Additionally, the following physical abilities are required: handling, hearing, manual dexterity, mental acuity, reaching, repetitive motion, speaking, talking, visual acuity, and walking
Company
Springfield Public Schools (Massachusetts)
Mission: The Springfield Promise The Springfield Public Schools are world class learning environments that produce 21st century leaders.
1001-5000 employees
H1B Sponsorship
Springfield Public Schools (Massachusetts) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase