HOODZ Kitchen Exhaust Cleaning and Hood Cleaning of Cherry Hill, Trenton, LBI, and Egg Harbor · 3 months ago
Office Assistant
New Paltz, NY
Full-time
Onsite
New Grad, Entry LevelHOODZ of the Mid-Hudson Valley is a leading commercial kitchen exhaust cleaning company operating since 2010. They are seeking an Office Assistant / Scheduler to manage schedules for multiple cleaning teams, ensuring on-time service and compliance with fire code regulations.
Facilities Services
Responsibilities
Create and manage schedules for multiple service teams that operate 24 hours a day, 5–6 days a week
Coordinate appointments with customers, team leaders, and shift managers
Ensure service frequency meets industry regulations (NFPA-96 and local fire codes)
Use Service Bridge software to prepare and update job schedules, resource allocation, and travel plans
Monitor ongoing projects and adjust schedules to meet deadlines
Identify and resolve scheduling conflicts proactively
Communicate updates, changes, or “special” project needs with all relevant team members and stakeholders
Maintain accurate, up-to-date scheduling and job documentation
Qualification
Required
Excellent communication and interpersonal skills
Strong time management, organizational, and multi-tasking skills
Detail-oriented with a high level of accuracy
Proficient in Microsoft Office and scheduling software (experience with Service Bridge is a plus)
Ability to perform well under pressure in a fast-paced, customer-focused environment
Flexible and adaptable to shifting priorities
Strong problem-solving and decision-making abilities
Preferred
Prior experience in scheduling service appointments or administrative support
Benefits
Opportunity to grow into a mid-level operations role
Work with a respected brand backed by BELFOR, a global leader in disaster recovery and property restoration
Make an impact in a critical support role that keeps essential businesses safe and compliant
Competitive pay (based on experience)
Stable, year-round work environment
Company
HOODZ Kitchen Exhaust Cleaning and Hood Cleaning of Cherry Hill, Trenton, LBI, and Egg Harbor
Our goal is to provide comprehensive kitchen exhaust system cleaning with commitment to customer satisfaction and respect for their establishment.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase