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WSP · 4 months ago

Document Controller

4602 Grand Avenue, Duluth, MN, 55807, US

Full-time

Hybrid

Entry Level

$75K/yr - $81K/yr

1+ years exp

WSP is currently seeking a Document Control Specialist for their Duluth MD office. The role involves maintaining a document management system for project documents, ensuring compliance with policies, and providing support to the project team.

Responsibilities

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents

Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed

Implement an efficient work-flow process, monitor daily activity, and implement modifications

Work within the existing Electronic Document Management System (EDMS)

Knowledge of document management process, procedures, and systems

Provide Document Management support to the entire project team

Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution

Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements

Familiar with the Submittal and RFI Packages Procedure and Processes

Work with project department leads to ensure timely processing of documentation. May occasionally be required to manage day-to-day operations of the Document Control Team

Qualification

Document Management SystemAutodesk Construction CloudMicrosoft OfficeSharePointBluebeamClient relationsOrganization skillsProblem solving skillsTeamwork

Required

Bachelor's Degree or equivalent experience

1-3 years of project experience in a Document Control or similar role, working in Power/Energy or the construction industry

Must have experience with Microsoft Office. (Microsoft 365 is preferred)

Experience with Autodesk Construction Cloud (ACC)

Experience with SharePoint and Bluebeam

Excellent organization, coordination, and prioritizing skills

Strong reading, comprehension, and written retention skills

Exhibit good problem solving skills and superior attention to details

Exceptional client relations and customer service skills

Energetic, self-motivated, and quick to learn with a focus on continuous improvement

Ability to work in a team or independently in a multi-disciplinary team environment

Maintain confidentiality at all times

Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies

Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures

Preferred

Microsoft 365 is preferred

Benefits

Coverage related to medical, dental, vision, disability, and life

Retirement savings

Paid sick leave

Paid vacation (or other personal time)

Paid parental leave

Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Company

WSP

Glassdoor3.7

We are one of the world’s leading professional services firms, uniting our engineering, advisory and science-based expertise to shape communities to advance humanity.

Founded in 2011

New York, New York, USA

10001+ employees