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Innovation Works · 3 months ago

Payroll and Benefits Administrator

Pittsburgh, PA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Innovation Works, Inc. is seeking a Payroll and Benefits Administrator who will report directly to the Vice President of Human Resources. This role involves managing payroll processes, handling employee benefits administration, and ensuring compliance with relevant regulations while maintaining confidentiality and integrity.

Angel InvestmentFinanceFinancial ServicesVenture Capital

Responsibilities

Assists the Vice President of Human Resources as needed

Coordinates and processes semi-monthly company-wide payroll while adhering to applicable local, state, and federal employment laws

Configures and manages UKG Ready

Responsible for payroll and human resources data entry and updates within the UKG Ready and MIP Fund Accounting platforms

Disperses time sheet notifications and verifies that time sheets have been entered accurately, submitted, and approved appropriately

Trains staff with time entry as required

Reconciles W-2 information annually and distributes forms timely

Arranges applicant pre-employment testing

Coordinates and conducts new hire and benefit enrollment, onboarding, and termination offboarding

Verifies employment eligibility utilizing E-Verify and SSA Business Services Online platforms

Assists with annual benefit renewals and evaluation of program changes

Handles the administration of current employee benefit programs and assists with the implementation of new benefit programs

Serves as the primary benefits point of contact for employees, benefit carriers, and benefit brokers

Coordinates the annual benefits open enrollment process and guides employees through the benefit online enrollment process

Processes all employee new hire, open enrollment, life event, and termination changes/updates

Provides excellent customer service and effective communication with employees, ensuring timely follow-up regarding payroll and benefit inquiries

Oversees non-discrimination testing for 403(b) plan and Cafeteria 125 benefits

Interprets and administers 403(b) benefits as outlined within the plan document

Prepares and disseminates HR compliance materials such as healthcare surveys, salary surveys, COBRA, employee bulletin postings, Medicare notices, ACA, and insurance census

Coordinates and analyzes the retirement plan 5500 discrimination testing of the Retirement Plan

Assists with month-end and year-end closings

Participates in various departmental audits with outside auditors, regulatory agencies, and consulting groups as requested and appropriate

Reconciles prepaid benefit expenses

Enters journal entries in MIP Fund Accounting software related to payroll and 403(b) forfeitures as needed

Collaborates with the team to finalize the list of companies that should receive impact surveys as well as set up business assistance profiles for the impact report within Salesforce. Disperses impact surveys and troubleshoots company issues with the survey. Follows up with internal team and companies to ensure IW has at least an 80% response rate

Ensures that 100% of all projects funded have a documented site visit. Compiles ad hoc reports as requested

Maintains employee personnel files

Embraces continuous learning through workshops, WebExs, and ongoing professional development