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Ulta Beauty · 3 months ago

DC Administrative Coordinator

Greer, South Carolina

Full-time

Onsite

New Grad, Entry Level

Ulta Beauty is the largest North American beauty retailer, providing a wide range of beauty products and services. The DC Administrative Coordinator will manage supply purchasing and vendor relationships, ensuring operational excellence and cost efficiency within the Distribution Center.

BeautyConsumer GoodsCosmeticsRetail

Responsibilities

Making all purchases of DC corrugated, operating supplies, packaging, janitorial services, etc

Handling all invoice verification for all DC expenditures, including receiving and coding invoices, tracking invoices in SAP and reporting period accruals

Following-up on warehouse purchases of supplies and supply inventories by setting up controls, tracking and reporting for employee-based equipment usage and replenishment

Assisting in conducting DC new hire orientations and issuing necessary supplies

Serving as a first-line of contact or liaison between DC employees and HR/Payroll staff

Coordinating reward and recognition events for DC employees

Maintaining our database and issuing all DC new hire badges/replacement badges

Supporting DC Management with daily tasks, including timekeeping, mail, expense reports, vacation schedules, reports and related duties

Providing UPS support functions, such as handling and shipping expedites, reporting and tracking expedite shipments and vendor charge-backs

Ordering/maintaining the inventory of warehouse supplies

Monitoring the recycle program and ensure supplies, trailers and compactors are accessible and ready for use

Creating DC communications and postings

Serving as a backup for the DC HR Specialist when needed

Maintaining the DC Certification Tracking spreadsheet

Special projects and other duties as assigned

Qualification

Purchasing experienceInventory controlNegotiation skillsSAPMS OfficeMulti-taskingTime managementOrganizational skillsWritten communicationVerbal communication