JW Marriott Houston Downtown · 3 months ago
Maintenance Administrative Assistant
Greater Houston
Full-time
Onsite
Entry Level
2+ years expJW Marriott Houston Downtown is a hospitality company seeking a Maintenance Administrative Assistant to provide vital administrative support to the maintenance department. This role involves managing documentation, vendor coordination, and department communications to enhance efficiency and contribute to the team's success.
Hospitality
Responsibilities
Assist the manager with administrative functions, including payroll, timekeeping, and recordkeeping
Maintain and organize project documentation
Take meeting minutes for departmental meetings and ensure follow-up on action items
Request quotes from vendors and service providers to support operational needs
Submit new vendor information to the accounting department and assist in opening new vendor accounts
Complete purchase orders using vendor accounts
Reconcile departmental phone bills
Order supplies, monitor stock, and maintain inventory par levels
Maintain and update communication boards and other communication methods within the department
Other duties as assigned
Qualification
Required
2–3 years of administrative experience required
High School Diploma required
Strong organizational and time management skills
Excellent communication skills, both written and verbal
Ability to manage multiple administrative tasks with attention to detail
Proficiency with office software and systems for payroll, purchasing, and communication
Service-oriented mindset with a collaborative approach
Successful completion of a background check is required prior to employment
Preferred
Experience supporting maintenance or operations teams preferred
Some college coursework preferred
Benefits
Generous medical, dental, and vision available first of the month following hire date, includes FSA, HSA, and Dependent Care
Disability Insurance
Life Insurance
Employee Assistance Program
Supplemental benefits
401k matching
Employee discount program
Vacation and Sick Time
Company
JW Marriott Houston Downtown
The JW Marriott Houston Downtown is the perfect destination for discerning travelers.
Houston, Texas, US
201-500 employees
H1B Sponsorship
JW Marriott Houston Downtown has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (4)
2023 (3)
2022 (1)
2021 (7)
Funding
Current Stage
Growth StageCompany data provided by crunchbase