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The Athletic · 3 months ago

Executive Assistant (New York City)

New York, New York

Full-time

Hybrid

Mid, Senior Level

$55K/yr - $70K/yr

6+ years exp

The Athletic Media Company is a leading sports media organization known for its comprehensive coverage of various teams and athletes. As an Executive Assistant, you will provide operational administrative support to the Digital Leadership team, managing schedules, organizing meetings, and facilitating communication across departments.

JournalismNewsSports

Culture & Values

Responsibilities

Manage executive calendars, including coordinating meetings with participants, resolving conflicts, and generally managing the Digital Leadership team’s daily schedules

Organize department meetings, including scheduling, reminders, agenda development, conference room and/or virtual room set-up, and technology support

Attend key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items

Serve as department administrator and maintain departmental organizational charts, vacation calendars, distribution lists, and more

Prepare drafts of general correspondence, department communications, reports and presentations

Lead logistics for All Hands meetings, departmental and team events, social activities, offsite meetings, etc as well as for external events which include, but are not limited to, client entertainment and advertising industry events

Arrange travel, manage expense report processing and administer department credit card

Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (IT, HR, etc.) to support

Field incoming requests, including to department email accounts, and direct them to appropriate teams, and handle highly confidential information with good judgment and discretion

Build and manage relationships with various departments throughout the organization, as well as other administrative assistants

Provide a wide range of operational support and assist with special projects as they arise