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NEOGOV · 4 months ago

Legal Administrative Assistant / Legal Administrative Assistant SR.

Lake County, CA

Full-time

Onsite

Entry, Mid, Senior Level

$45K/yr - $62K/yr

2+ years exp

NEOGOV is seeking a Legal Administrative Assistant to provide legal secretarial and administrative support for the Public Defender's department. The role involves performing a variety of specialized tasks including gathering information, preparing legal documents, and responding to inquiries from the public and staff.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Learns and performs a variety of specialized legal secretarial and administrative support duties for an assigned county department or for staff attorneys

Interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate

Receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed

Learns and uses on-line, automated software systems for developing program information, records, and legal documents

Learns to prepare or assist with the preparation of routine legal documents such as motions, briefs, court orders, notices, subpoenas, affidavits, petitions, complaints, warrants, and abstracts of judgments

Checks and reviews information and documents for completeness and conformance with required formats and procedures

Calendars court appearances and maintains case logs for proceedings

Prepares files and information for court proceedings

Retrieves historical information from files, records, and computerized information systems; compiles information for records and reports; completes reports required by other government agencies

Assists with the development of information requirements for assigned programs and services

Composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; completes a variety of forms and documents

Assists with special projects

Prepares materials for meetings and conferences

Maintains inventories of office supplies and program material

Operates a computer and uses standard business software to maintain detailed records of activities and functions

May do basic research in assisting with the development of citations for cases and background information for court documents

Performs related duties as assigned

Qualification

Legal terminologyLegal documentsLegal proceduresWord processing softwareOffice equipment operationPublic relationsData organizationReport preparationJudgmentCooperative behavior

Required

Three (3) years of full-time responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact

Two (2) years of full-time responsible legal office and administrative support work at a level comparable to Legal Administrative Assistant with the County of Lake

Knowledge of legal terminology, documents, and procedures

Knowledge of modern office methods, including filing and information retrieval systems

Knowledge of good public relations techniques

Knowledge of file maintenance and information retrieval systems

Knowledge of requirements for completing and filing legal documents

Knowledge of computers and standard business software used in legal, office, and administrative support work

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic mathematics

Ability to perform a variety of specialized legal office support, including secretarial and administrative detail work

Ability to read, interpret, and apply a variety of county, department, and unit policies, procedures, and regulations applicable to the department and unit where assigned

Ability to identify, prepare, and use a variety of legal documents and forms

Ability to exercise good judgment in a variety of situations

Ability to gather and organize data and information

Ability to prepare and/or proofread a variety of letters, proclamations, resolutions, public relations materials, informational materials, and other written documents

Ability to prepare clear, concise, and accurate reports

Ability to operate and use office equipment, including a personal computer

Ability to learn and use specialized software applicable to an assigned department's programs and functions

Ability to type and/or use word processing software at an acceptable rate to meet work production requirements

Ability to take dictation and/or notes at an appropriate rate for the job assignment and transcribe them accurately

Ability to deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned

Ability to regularly work well under pressure, meeting multiple and sometimes conflicting deadlines

Ability to constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients

Benefits

RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS). CalPERS provides a defined benefit pension at retirement for County employees. The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information.

HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options.

VACATION ACCRUAL may be adjusted for current city or county government employees.

VACATION – 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees.

SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees.

HOLIDAYS- An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees.

SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range.

SOCIAL SECURITY - County employees participate in Social Security.

CALIFORNIA STATE DISABILITY INSURANCE – SDI is available to some County employees.

DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees.