Apply on Employer Site

ADMA Biologics, Inc. · 3 months ago

Executive Operations Coordinator

Boca Raton, FL

Full-time

Onsite

Senior Level

5+ years exp

ADMA Biologics is a biopharmaceutical company dedicated to creating superior products for immunodeficient patients at risk for infection. They are seeking an Executive Operations Coordinator to support executives with administrative functions, manage calendars, coordinate meetings, and maintain confidentiality while ensuring efficient operations.

BiotechnologyHealth CareManufacturingMedical

No H1B

Responsibilities

Compose original correspondence, documents, reports, and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed

Maintain appointment calendar; coordinate, schedules, arrange meetings and conferences on behalf of the Executive. Meeting arrangements may include reserving meeting space, hotel rooms, arranging meals or refreshments, and audio/visual equipment, etc

Support high-level executives in their daily tasks. Represent the executive office in a pleasant and professional manner at all times

Act as liaison by maintaining open communication. Answer all telephone calls internal and external, as well as screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response

Types and designs general correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, publishing documents etc. Proofread documents for spelling, grammar and layout and make necessary changes. Responsible for accuracy and clarity of final documents

Works independently and with a team on projects. Acts as project manager for special projects which may include planning, scheduling, coordinating presentations and information, creating specialized reports, and disseminating information, materials and meeting minutes

Always maintain complete confidentiality

Exercises sound judgment in addressing and proactively manage daily business issues with minimal direction

Maintains an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents

Qualification

Executive supportProject managementCGMP complianceData analysisProfessional certificationConfidentialityCommunication skillsAttention to detail

Required

Five or more years of successful administrative experience, including at least three years at the senior executive level; preferably in a mid to large public corporation

Professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others

High school diploma and a professional certification with equivalent experience required

Ability to follow the cGMP's and procedures with great attention to detail

Maintain complete confidentiality at all times

Exercise sound judgment in addressing and proactively manage daily business issues with minimal direction

Maintain an orderly, logical filing system and a digital filing system of business licenses, contracts, SOWs, and any other documentation to facilitate prompt retrieval of documents

Preferred

Bachelor's degree or equivalent experience preferred

Benefits

401K plan with employer match and immediate vesting

Medical, Vision, Life and Dental Insurance

Pet Insurance

Company paid STD and LTD

Company Paid Holidays

3 Weeks’ Paid Time Off (within the first year)

Tuition Assistance (after the first year)

Easily accessible to Tri-RailFree shuttle to the Boca Tri-Rail station

Company

ADMA Biologics, Inc.

ADMA Biologics is an end-to-end commercial biopharmaceutical company dedicated to manufacturing, marketing and developing specialty plasma-derived biologics for the treatment of immunodeficient patients at risk for infection and others at risk for certain infectious diseases.

Founded in 2004

Ramsey, New Jersey, USA

501-1000 employees