Ethos Pet Brands · 3 months ago
Executive Assistant and HR Coordinator (Located in NY / CT Hybrid)
New York, NY
Full-time
Hybrid
New Grad, Entry LevelEthos Pet Brands is the parent company of Natural Balance® and Canidae® pet brands, dedicated to delivering high-quality nutrition for pets. The Executive Assistant and HR Coordinator will provide dual support to the CEO and the Human Resources department, managing the CEO's calendar, coordinating onboarding processes, and ensuring accurate HR data management.
Consumer Goods
Responsibilities
Manage and maintain the CEO’s calendar, ensuring smooth scheduling of meetings, calls, and travel
Coordinate board meetings, leadership team sessions, and client/vendor meetings, which include hotel stays and meals and dinners
Act as a liaison between CEO and internal/external stakeholders
Arrange flights, accommodation, and ground transportation
Organize and maintain digital and physical files
Track deliverables for key initiatives and keep the CEO and Human Resources department updated
Process expenses and reimbursements
Maintain CEO’s professional contacts
Help coordinate company-wide events, or town halls
Coordinate background checks, drug screenings, and other pre-employment requirements
Onboard employees into ADP, ensuring all documents are signed and completed
Utilize HRIS systems for data entry, modification, and reporting
Review timecards bi-weekly for remote locations, directing inquiries to the appropriate supervisors/managers
Update ADP with new hires, terminations, shift changes, promotions, and leave statuses
Prepare and maintain employment records related to hiring, termination, leaves, transfers, or promotions using ADP
Support Sr. HR manager by creating job descriptions and job postings, upon request
Prepare meeting agendas and take detailed minutes during HR meetings, ensuring all key points and action items are accurately recorded
Collaborate with HR Sr Managers to facilitate company monthly town halls, create monthly newsletters, create flyers for upcoming events, etc
Assist with various HR projects and tasks as needed
Other duties as assigned
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or a related field
A strong interest in HR administration, including recruitment, onboarding, and HRIS data management
Proficiency with HRIS systems, preferably ADP, and strong Microsoft Office skills, especially Excel
Excellent organizational and multitasking abilities with a keen attention to detail and accuracy
Strong interpersonal and communication skills, with the ability to handle sensitive and confidential information professionally
Ability to work well with others
Must be willing to submit a background check and pre-employment drug screening
Must be eligible to work in the US
Preferred
Strong problem-solving skills and the ability to adapt to changing priorities
Able to work independently in a remote environment
Company
Ethos Pet Brands
Ethos Pet Brands is the parent company of Natural Balance® Pet Foods and Canidae® Pet Food Company.
51-200 employeesFunding
Current Stage
Growth StageCompany data provided by crunchbase