Longeviti, LLC · 3 months ago
Administrative Support/Mail & File Management
Arlington, VA
Full-time
Onsite
Entry Level
1+ years expLongeviti, LLC is a government contractor specializing in providing professional support services. They are seeking an Administrative Support/Mail & File Management Specialist to assist with the USTDA's program and administrative functions, including greeting visitors, handling clerical support, and coordinating facility requests.
CommunitiesConsultingEducationFinanceLanguage LearningProject ManagementSecurityTraining
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Receive incoming visitors and telephone calls, greet and assist visitors to the Agency professionally, and issue visitor badges. Visitors and callers may include high-level foreign and U.S. Government officials, Congressional staff members, and senior executives from private businesses
Handle a variety of clerical support services for the Agency to include, but not limited to, arranging for local transportation service, making reservations for USTDA’s visitor parking, and distributing USTDA parking vouchers and Metro cards; accepting and arranging for the distribution of incoming mail and courier packages; coordinating visitor access with the building security, and the maintenance of visitor’s log
Receive and log facilities requests into the building management tracking system. Respond to Agency staff submissions for facility-related issues and monitor incoming requests to the shared facilities email account. Generate work order tickets for facility issues and work with the Office of Administration on escalated facilities-related issues. Ensure all work orders are closed out
Coordinate conference room scheduling and assist with arrangements of meetings
Respond to and/or direct incoming calls/inquiries to the appropriate office or individual
Maintain the reception areas ensuring the appearance is well-organized, clean, and presented in a professional manner at all times
Perform other administrative support duties as required
Qualification
Required
1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
Ability to ensure appropriate mailing and/or shipping of packages, letters, etc
Experience managing calendars, scheduling meetings, appointments, and greeting high level guests
Experience providing general office support like various administrative tasks, data entry, filing, and customer service
Experience creating and distributing correspondence, reports, and other documents
Ability to manage multiple tasks and prioritize effectively
Ability to manage the receptionist area
Effective written and verbal communication skills for interacting with various individuals
Proficiency in office software and equipment
Ability to maintain records of receipt, mailing dates, and other required information
Experience collecting, sorting, and distributing incoming mail
Experience with upkeep and setting up of all conference and training rooms
Physical ability to move large number of files and/or file boxes
Active Secret clearance
High School diploma required
Preferred
Higher education preferred
Benefits
Medical, dental, and vision insurance for the employee and/or their families
Basic life insurance which includes AD&D plus short- and long-term disability for the employee
401k plan
Paid time off and holidays
Legal coverage
Supplemental accident, critical illness and hospital insurance plans
Commuter benefits
Company
Longeviti, LLC
Longeviti, LLC is a vibrant, disadvantaged minority-owned small business headquartered in the Washington, D.C.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
B
Brandon Long
President & CEO
Company data provided by crunchbase