Archdiocese of Chicago · 3 months ago
Parish Secretary - SS Genevieve & Stanislaus Bishop & Martyr - Chicago - Vic. IV
Chicago, IL
Part-time
Onsite
New Grad, Entry Level
$16.75/hr - $26.75/hrThe Archdiocese of Chicago serves over 2.2 million Catholics and is seeking a Parish Secretary to assist in all functions of the parish office. The role involves providing secretarial and general office support, maintaining parish communications, and managing parish activities and records.
CommunitiesEventsNon ProfitReligion
Responsibilities
Greet callers and guests, take messages and route calls and parish emails as appropriate
Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures
Provide a high level of hospitality to visitors and meeting attendees
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings
Record parishioner donations in ParishSOFT or similar software
Maintain parish files in an orderly and timely fashion. Follow Arch Records Retention guidelines
Record sacramental records and provide copies when requested following Archdiocesan guidelines
Record mass intentions to be celebrated
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies
Prepare correspondence and reporting using Microsoft Office. May draft correspondence for pastor’s signature
Prepare special mailings and other projects
Able to work at multiple locations, including traveling between locations
Prepares and manages parish calendar for all parish activities
Maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc
Assist with communications: Prepare weekly bulletin, Social Media maintenance and content, Website maintenance and content
Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events
Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters
Other assignments and projects as assigned
Qualification
Required
Assists in all functions of the parish office
Serves as first point of contact for those calling and entering the parish office
Provides secretarial and general office support for Parish staff
Maintain parish website, social media sites and prepare weekly parish bulletin
Publicly supports and promotes the mission of the parish
Acts in accordance with Archdiocesan policies, procedures and guidelines
Greet callers and guests, take messages and route calls and parish emails as appropriate
Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures
Provide a high level of hospitality to visitors and meeting attendees
Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings
Record parishioner donations in ParishSOFT or similar software
Maintain parish files in an orderly and timely fashion. Follow Arch Records Retention guidelines
Record sacramental records and provide copies when requested following Archdiocesan guidelines
Record mass intentions to be celebrated
Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies
Prepare correspondence and reporting using Microsoft Office. May draft correspondence for pastor's signature
Prepare special mailings and other projects
Able to work at multiple locations, including traveling between locations
Prepares and manages parish calendar for all parish activities
Maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc
Assist with communications: Prepare weekly bulletin, Social Media maintenance and content, Website maintenance and content
Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events
Practice discretion and respect privacy when dealing with personal, sensitive, financial, internal and private matters
Other assignments and projects as assigned
Benefits
Comprehensive total rewards package
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
Founded in 1843
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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