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Presbyterian Children's Homes and Services · 3 months ago

Administrative Support Specialist II

Austin Foster Care

Full-time

Onsite

Entry Level

1+ years exp

Presbyterian Children's Homes and Services is a Christian agency dedicated to supporting at-risk children and families. The Administrative Support Specialist II will primarily serve as a receptionist and provide clerical support to various departments, ensuring effective communication and organization within the agency.

Child CareFamilyHealth CareSocial Assistance

Responsibilities

Provides full-time coverage of the front desk with approved M-F hours (except during the summer schedule): 8:00 a.m. - 12:00 pm. and 1:00 p.m. – 5:00 p.m

Professionally represents the organization while answering calls and greeting in-person visitors

Provides clerical support for Development fundraising events, including enrolling luncheon guests into the Events Module (on behalf of all development officers) by preparing Texas luncheon name tags, table assignments, and pledge packets

Manages donor stewardship activities, including first time donor postcards, taking credit card donations, calling donors when their credit cards expire, and mailing coupons

Maintains office supplies inventory (including letterhead) and submits request for new supplies

Assists with scheduling first floor Austin office meeting space for development staff and shipping items from Austin to remote development and program locations

Maintains the agency’s phone script

Processing approved thank you letters from the Vice President of Development

Coordinates all in-house development department mailing, and at times, with volunteers

Performs other duties as assigned

Qualification

Database managementBlackbaud NXTOral communicationWritten communicationInterpersonal skillsTime management

Required

Minimum high school graduate

Advanced training or college coursework with databases preferred

Minimum of 1-3 years of database management experience, preferably working for a non-profit organization

Demonstrate initiative, efficient organization with time management skills and ability to set priorities

Must have good oral and written communication skills

Able to maintain confidentiality in all areas related to the business, welfare and constituent information of the agency

Must have strong interpersonal skills to work effectively with staff throughout the agency

Must hold a valid driver's license

Have and maintain a risk-free driving record

Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and childcare/elder care disqualification list screenings

As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI)

Must undergo a pre-employment drug screen

Must undergo a pre-employment physical with the results showing no evidence of communicable disease

Preferred

Experience working with Blackbaud NXT

Benefits

Competitive salaries

Flex work schedules

Paid time off

Medical, dental and vision insurance options

Voluntary life insurance options

Paid holidays

Generous 403(b) Retirement Plan (After 1 year of employment, PCHAS provides a 3% contribution and an additional 2:1 match up to an employee's 3% contribution)