Columbia University · 3 months ago
Assistant Director, Project Management
New York, NY
Full-time
Onsite
Lead/Staff, Director/Executive
$120K/yr - $130K/yr
5+ years expColumbia University is a prestigious educational institution, and they are seeking an Assistant Director of Project Management to provide full-cycle project management support for the ColumbiaDoctors Operations Division. The role involves leading a team, managing large-scale projects, and aligning project outcomes with organizational goals while ensuring best practices are followed.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Designs the full cycle of project management for a large-scale, highly complex project portfolio of work. Collaborates with ColumbiaDoctors C Suite, senior leadership, and other executive sponsors to define full project scope, goals, and deliverables. Duties include :
Oversight of the full project portfolio for ColumbiaDoctors Operations Department, including the creation and management of the project team
Plans, directs, and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within the prescribed time frame and funding parameters. Alters plans and makes recommendations for future project phases or future projects, based on lessons learned from the project
Proactive approach to seeking project opportunities within the organization
Identify relevant stakeholders, task ownership, and collaborate with internal and external resources
Build project plans, dashboards, status reports, timelines, and resources (PM-related tools & templates)
Attending meetings, performing and tracking tasks and required follow-up, reporting and coordinating with project team members and other stakeholders, managing internal/external resources, conducting research and benchmarking best practices, stakeholder engagement, setting agendas, developing communication plans, identifying risks and other barriers, and making recommendations throughout the project cycle as needed
Supports and represents the FPO Operations Department and collaborates with tripartite leaders of relevant Enterprise-wide committees to develop strategies to align projects, policies, and procedures, standardize data requests/specifications, dashboard maintenance, and ensure timely execution of deliverables
Manages stakeholder communication and relationships, including the identification of stakeholders and task owners
Facilitates stakeholder and sponsor debriefings to ensure project deliverables are met. Assists in developing and recommending solutions to address concerns through research, analysis, and follow-up
Oversees education/guidance on project management best practices for the division. Serve as SME on project management
Develops and/or contributes to Standard Operating Procedures (SOP)
Collaborates with ColumbiaDoctors senior leadership to determine key performance indicators, measurements, and implement project initiatives. Continuously seeks and implements operational and/or performance improvements. Utilizes system dashboards, project tools, and reports to monitor performance and ensure a holistic view of the project cycle. Develops optimization and improvement strategies and utilizes a data-driven methodology to monitor progress
Translates strategic priorities into operational reality by aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure that strategic priorities yield measurable and sustainable results
Promotes and models best practice by evaluating current workflows, measuring performance against industry benchmarks, recommending and overseeing the implementation of new workflows/ polices, and monitoring performance post-implementation
Collaborates with Operations and Quality senior leadership to create and implement change management strategies. Maximize employee adoption and measure effectiveness. Ensure communication of changes is cascaded throughout the unit, and feedback channels are in place. Ensure the staff support system is in place. Works with senior leadership to address any escalated concerns and identified risks as needed
Analyzes ROIs and conducts benefits realization
Manages resources/resource allocations and conducts forecasting
Establishes and manages relationships with stakeholders and clients. Ensures engagement and consistent communication on deliverables and related matters
Collaborates with senior leadership to develop tools and strategies for effective communication, including, but not limited to: informal and formal presentations for various audiences, feedback channels, senior leadership/stakeholder presentations, vendors, etc. Ensures relevant communication is cascaded to the various interest and stakeholder groups as needed
Assists management in developing, implementing, and revising departmental policies and procedures
Leads the execution of HR strategy for assigned teams, including but not limited to: Performance Management, Talent Management, Recruitment & Retention, Succession Planning, Professional Development, and Employee Engagement. Directs Managers and/or Supervisors on all people-related matters within the unit. Ensures timely submission of HR deliverables
Ensures approved HR strategy is implemented and adhered to in partnership with relevant Human Resources offices (FPOHR, VPSHR, Service Corp, etc). Ensures staff productivity benchmarks and quality measures are achieved. Develops remediation plans as needed. Monitor unit metrics and goals to measure the effectiveness of retention strategies
Promotes staff professionalism and performance with coaching, training, and feedback. Mentors staff in individual and team accountability, modeling behavior, and demonstrating best practices/techniques. Demonstrates self-development and keeps current on a variety of facilities management topics
Establishes a culture of coaching and mentoring to facilitate continuous professional development
Emphasizes shared responsibility for managing performance by helping managers and supervisors set
Goals, establish an approach, identify learning opportunities, and track performance progress; engages others in finding ways to achieve difficult expectations and improve results. Ensures that support is available to help individuals reach goals, obtain resources, and overcome barriers
Manage resources/resource allocations and conduct forecasting to ensure the service line is appropriately staffed to meet strategic objectives and project-related milestones under the ColumbiaDoctors Operations portfolio
Keeps current on all organizational, regulatory compliance, and patient privacy trainings policies (e.g., infection control, public safety, EH&S, HIPAA, OSHA, etc.) and successfully completes all required trainings
Qualification
Required
Bachelor's Degree or equivalent of education and experience
Minimum of 5 years of related experience
An equivalent combination of education and experience may be considered
Project Management Professional (PMP) or equivalent in certification, advanced coursework, and certificates is required
Excellent project management skills, including executing technical and operational project activities with cross-functional teams
Excellent organizational skills, time management, and the ability to set priorities among multiple competing objectives, tasks, and initiatives is required
Excellent problem assessment skills, resolution, and collaborative problem-solving in complex and interdisciplinary settings
Ability to work with a variety of individuals and groups constructively and respectfully while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities
Strong commitment to fostering diversity and equity
Candidate must be well organized and be able to manage a demanding workload and complex cases in an accurate and timely
Ability to communicate effectively in both oral and written form
Ability to work independently, follow through, and handle multiple tasks simultaneously
Working proficiency in project management software and Microsoft Office Suite is required, and an ability and willingness to learn new systems and programs
Must be a motivated individual with a positive mindset and exceptional work ethic
Must successfully complete systems training requirements
Preferred
A master's Degree is preferred
At least 1 year of direct supervisory experience is preferred
Lean Six Sigma preferred
Experienced user of electronic medical records (All scripts Touch works and Epic preferred)
Working proficiency with Power BI and/or Tableau preferred
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
H1B Sponsorship
Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
Recent News
Crain's New York Business
2025-12-11
Company data provided by crunchbase