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ProSidian Consulting · 3 months ago

Project Information Specialist | Information Resource Center (IRC) Administrative Support Services [USTDA0010009]

1101 Wilson Blvd., Suite 1100 , , Arlington, VA, United States

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

ProSidian Consulting is a Management And Operations Consulting Services firm that focuses on providing tailored solutions to clients. They are seeking a Project Information Specialist to provide administrative support and enhance resource access for clients in the Government and Public Services sector, specifically for the U.S. Trade and Development Agency (USTDA). The role involves managing project data systems, optimizing workflows, and delivering responsive support services to improve organizational performance.

Management ConsultingProject ManagementRisk Management

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

High-level support for project data systems, document control, and information workflow—matches complex admin analysis duties

Senior Admin Support/Project IS – Empowering informed decisions through organized data, seamless systems, and responsive information services

Senior Admin Support/Project ISs work to Centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth

We provide streamlined administrative assistance, enhance resource access, and offer customized solutions to help organizations succeed effectively

Our initiatives focus on simplifying information access, minimizing administrative burdens, boosting productivity, and providing seamless solutions that foster organizational success

The goal is to make administration easier, improve resource accessibility, and deliver flexible support solutions to enhance organizational performance daily

They Provide advanced administrative and data support for Information Systems; manage project documentation and tracking systems

Qualification

Administrative managementInformation managementTechnical assistanceDatabase managementMicrosoft OfficeAudio-visual managementProject documentationCustomer serviceCommunicationOrganizational skillsProblem-solvingTime management

Required

At least 10 years of administrative management or relevant work experience

Experience in creating and implementing organizational or administrative management policies and procedures

Experience evaluating program effectiveness and recommending improvements

Experience providing training and technical assistance to staff

Experience in information and records management

Proficient in the use of a variety of IT programs, databases, and computerized systems

Excellent written and verbal communication skills

Commitment to innovative and quality customer service

Physical ability to move a large number of files and/or file boxes

Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access

Experience creating and editing audio-visual content such as presentations and videos

Experience setting up conference, board, or training rooms

Experience with other administrative services like office management, building and facilities management, human resources, and/or security

Ability to manage multiple tasks, prioritize work, and meet deadlines

Ability to identify and resolve complex problems

College degree required in business or information management and/or related certifications

Bachelor's degree in Information Systems, Administration, or similar field

Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel

Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment

Possess strong organizational and customer service skills

U. S. Citizenship

Ability to obtain and retain a “SECRET” security clearance

Database management, MS Office, SharePoint, reporting tools

Analytical thinking, communication, and adaptability

Proficiency in project management methodologies and tools

Exceptional leadership and interpersonal skills for effective team management

Outstanding time management and prioritization abilities to meet project milestones

Adaptability to changing project requirements and priorities

Ability to multi-task and pay close attention to detail

Excellent analytical, organizational and time management skills

Strong communication skills, both oral and written

Benefits

Competitive Compensation: The pay range is competitive and includes group health benefits, pre-tax employee benefits, and performance incentives. The company contributes a fixed dollar amount each month toward the plan chosen for medical and dental benefits, with contributions deducted on a pre-tax basis.

Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with network providers to offer eligible employees a variety of medical and dental plans, including high-deductible health plans and PPOs. ProSidian also provides plans for both high and low vision.

401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plans allow eligible employees to save for retirement. A variety of investment options are available, along with support from a personal financial planner. The plan operates as a pre-tax Safe Harbor 401(k) Retirement Savings Plan that includes a company match.

Vacation and Paid Time-Off (PTO) Benefits: Eligible employees can use PTO for vacations, doctor's appointments, or personal events. These benefits include 2 weeks of vacation, 3 sick days, 10 ProSidian holidays, and government holidays.

Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) that provide eligible employees with a comprehensive Flexible Spending Account (FSA) Plan and associated tax benefits.

Purchasing Discounts & Savings Plans: We aim for your financial success; thus, we offer a Purchasing Discounts and Savings Plan through the Corporate Perks Benefit Program. This program provides special discounts to eligible employees on everyday purchases of products and services.

Security Clearance: Due to the nature of our consulting engagements, a security clearance is necessary for engagement teams managing sensitive work in the Federal Marketplace. Security clearance is a valuable asset in your professional portfolio, enhancing your credentials.

ProSidian Employee & Contractor Referral Bonus Program: ProSidian can offer up to $5,000 for referrals who stay employed for 90 days, based on candidates submitted through our Referral Program.

Performance Incentives: Due to the nature of our consulting work, performance incentives are tied to each new client that employees assist in pursuing and supporting.

Flexible Spending Account: FSAs help you cover eligible out-of-pocket healthcare and dependent daycare expenses on a pre-tax basis. You estimate your expected costs for the planned year and choose to set aside a portion of each paycheck into your FSA.

Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance. D&D covers death or dismemberment resulting solely from an accident.

Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.