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ProSidian Consulting · 3 months ago

Mailroom Clerk | Information Resource Center (IRC) Administrative Support Services [USTDA0014013]

1101 Wilson Blvd., Suite 1100 , , Arlington, VA , United States

Full-time

Onsite

Entry Level

1+ years exp

ProSidian Consulting is a Management And Operations Consulting Services firm focused on delivering tailored solutions to clients. They are seeking a Mailroom Clerk to provide administrative support in the Government And Public Services sector, specifically for the U.S. Trade and Development Agency (USTDA). The role involves managing mail, file systems, and logistical support to enhance organizational efficiency and resource accessibility.

Management ConsultingProject ManagementRisk Management

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Handles mail, file management, and logistical support; aligns with routine administrative and clerical GSA functions

Admin Support/Mail & File Management – Delivering efficiency through organized mail systems and secure, accessible file management solutions

Admin Support/Mail & File Mgmt.s work to Centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth

We provide streamlined administrative assistance, enhance resource access, and offer customized solutions to help organizations succeed effectively

Our initiatives focus on simplifying information access, minimizing administrative burdens, boosting productivity, and providing seamless solutions that foster organizational success

The goal is to make administration easier, improve resource accessibility, and deliver flexible support solutions to enhance organizational performance daily

They Manage incoming/outgoing mail, maintain filing systems, track deliveries, and support administrative logistics

Qualification

MailFile ManagementOffice Software ProficiencyCustomer Service SkillsOrganizational SkillsCommunication SkillsData EntryReceptionist ExperienceLogistical SupportRecord KeepingTime Management

Required

High school diploma or equivalent

1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position

Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication

Experience collecting, sorting, and distributing incoming mail

Ability to maintain records of receipt, mailing dates, and other required information

Ability to ensure appropriate mailing and/or shipping of packages, letters, etc

Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests

Experience creating and distributing correspondence, reports, and other documents

Experience providing general office support like various administrative tasks, data entry, filing, and customer service

Experience with upkeep and setting up of all conference and training rooms

Ability to manage multiple tasks and prioritize effectively

Ability to manage the receptionist area

Effective written and verbal communication skills for interacting with various individuals

Proficiency in office software and equipment

Physical ability to move large number of files and/or file boxes

U.S. Citizenship

Ability to obtain and retain a 'SECRET' security clearance

Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel

Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment

Possess strong organizational and customer service skills

Preferred

Higher education preferred

Proficiency in project management methodologies and tools

Exceptional leadership and interpersonal skills for effective team management

Outstanding time management and prioritization abilities to meet project milestones

Adaptability to changing project requirements and priorities

Ability to multi-task and pay close attention to detail

Excellent analytical, organizational and time management skills

Strong communication skills, both oral and written

Benefits

Competitive Compensation: The pay range is competitive and includes group health benefits, pre-tax employee benefits, and performance incentives. The company contributes a fixed dollar amount each month toward the plan chosen for medical and dental benefits, with contributions deducted on a pre-tax basis.

Group Medical / Dental / Vision Health Insurance Benefits: ProSidian partners with network providers to offer eligible employees a variety of medical and dental plans, including high-deductible health plans and PPOs. ProSidian also provides plans for both high and low vision.

401(k) Retirement Savings Plan: The 401(k) Retirement Savings Plans allow eligible employees to save for retirement. A variety of investment options are available, along with support from a personal financial planner. The plan operates as a pre-tax Safe Harbor 401(k) Retirement Savings Plan that includes a company match.

Vacation and Paid Time-Off (PTO) Benefits: Eligible employees can use PTO for vacations, doctor's appointments, or personal events. These benefits include 2 weeks of vacation, 3 sick days, 10 ProSidian holidays, and government holidays.

Pre-Tax Payment Programs: Pre-Tax Payment Programs are premium-only plans (POPs) that provide eligible employees with a comprehensive Flexible Spending Account (FSA) Plan and associated tax benefits.

Purchasing Discounts & Savings Plans: We aim for your financial success; thus, we offer a Purchasing Discounts and Savings Plan through the Corporate Perks Benefit Program. This program provides special discounts to eligible employees on everyday purchases of products and services.

Security Clearance: Due to the nature of our consulting engagements, a security clearance is necessary for engagement teams managing sensitive work in the Federal Marketplace. Security clearance is a valuable asset in your professional portfolio, enhancing your credentials.

ProSidian Employee & Contractor Referral Bonus Program: ProSidian can offer up to $5,000 for referrals who stay employed for 90 days, based on candidates submitted through our Referral Program.

Performance Incentives: Due to the nature of our consulting work, performance incentives are tied to each new client that employees assist in pursuing and supporting.

Flexible Spending Account: FSAs help you cover eligible out-of-pocket healthcare and dependent daycare expenses on a pre-tax basis. You estimate your expected costs for the planned year and choose to set aside a portion of each paycheck into your FSA.

Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you can choose supplemental life insurance. D&D covers death or dismemberment resulting solely from an accident.

Short- and Long-Term Disability Insurance: Disability insurance plans are designed to offer income protection during your recovery from a disability.