Brandeis University · 3 months ago
Operations and Financial Assistant
Brandeis - Waltham Campus
Full-time
Onsite
Mid Level
3+ years expBrandeis University is seeking an Operations and Financial Assistant to provide complex financial support for various campus operations. The role involves reviewing financial transactions, reconciling accounts, preparing financial reports, and collaborating with vendors to ensure timely payments.
EducationHigher EducationUniversities
Responsibilities
Process financial transactions (check deposits, journal entries, invoice adjustments, requisitions, invoices, track purchase orders, etc.)
Prepare quarterly budget to actuals reports for all campus planning and operations cost centers. Review reports for discrepancies, unusual activity and bring those issues to the attention of the associate director. Investigate and be prepared to articulate and provide a solution. Quarterly establish review meetings and distribute reports to the supervisors/managers
Gather weekly time activity by project for Capital Project group; review for accuracy, or unusual activity, track pending project status and report on findings monthly
Communicate and resolve financial transaction discrepancies or errors working in close collaboration with the central university accounts payable and procurement offices
Assist with budget management activities (record keeping, data entry, reporting)
Assist with FY closing process, invoice processing (accruals and carry forwards); close outstanding purchase orders; and issue new blanket purchase orders for next fiscal year
Quarterly gather a list of all capital projects completed and ready to close. Review list with capital projects and associate director after consensus provide to capital accounting a list of all projects ready to close for the quarter
Weekly accurate and timely reporting on overall Capital Funding availability and by project. Report on both actuals, encumbrances, roll over funds, and reallocation of funds
Quarterly review outstanding purchase orders (PO’s) for Operating and Capital; Contact vendors to resolve outstanding PO’s; report on findings quarterly
Qualification
Required
Bachelor's Degree required
Minimum of 3 years of accounting, finance or related experience. Preferably in a higher educational environment
Excellent computer skills, and comfortable with learning new technologies as needed
Proficiency using MS Office Suite, particularly intermediate experience in MS Excel skills
Ability to use Zoom both as an end user and as a presenter
Knowledge and or experience with Maximo
Experience with procurement, contractual and financial processes
Ability to work independently and as part of a team
Willingness to take initiative to implement/improve established financial processes
Exceptional interpersonal, communication and organizational skills, including ability to prioritize and multi-task in a busy environment, despite frequent interruptions
Accuracy and attention to detail is a must
Good judgment and discretion when handling confidential material
Follow through on responsibilities and meet deadlines
Ability to demonstrate flexibility
Ability to prioritize and problem solve
Ability to work with a diverse group of people
Proactive to foresee and resolve conflicts
Willing to take on new projects and learn new skills as needed
Company
Brandeis University
Brandeis University is a private research university in Waltham, Massachusetts
1001-5000 employees
H1B Sponsorship
Brandeis University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (29)
2023 (36)
2022 (42)
2021 (24)
2020 (27)
Funding
Current Stage
Late StageTotal Funding
$3.71MKey Investors
Jim Joseph Foundation
2015-02-02Grant· $0.6M
2013-12-13Grant· $0.15M
2012-02-05Grant· $1.61M
Leadership Team
Arthur Levine
President
Recent News
PhysOrg.com
2025-10-01
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