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Fivetran · 10 hours ago

Senior Executive Assistant

Oakland, CA

Full-time

Hybrid

Senior Level

$130K/yr - $163K/yr

7+ years exp

Fivetran is a company dedicated to simplifying access to data for organizations. They are seeking a Senior Executive Assistant to provide high-level support to their Chief Product Officer and other senior leaders, focusing on optimizing executive time and driving operational excellence.

AnalyticsCloud Data ServicesData Integration

Responsibilities

Provide comprehensive support to the CPO, VP of Product, and senior product leaders, including complex calendar management, inbox prioritization, expense processing, and drafting executive-level communications

Partner with the CPO to manage priorities and commitments, ensuring focus on the most critical initiatives

Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences

Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated

Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events

Collaborate closely with product leadership on operational processes, documentation, reporting, and process improvements that enhance team performance

Track high-visibility projects and cross-functional initiatives, providing updates and ensuring deliverables are met

Draft, refine, and distribute sensitive communications while maintaining confidentiality and executive tone

Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences

Build trusted relationships across internal and external stakeholders, acting as a liaison on behalf of the CPO and Product leadership team

Drive cultural initiatives, team-building events, and engagement activities across the Product organization

Partner with recruiting and executives to coordinate interview loops, candidate evaluations, and culture-add assessments

Take ownership of ad hoc initiatives and departmental priorities, contributing to continuous improvement and organizational effectiveness

Qualification

Executive supportProject managementCommunication skillsGoogle WorkspaceRelationship managementStrategic prioritizationVisual design skillsHigh discretionProactive mindset

Required

7+ years of executive administrative experience, including at least 3 years supporting C-level executives in high-growth, fast-paced environments

Proven ability to act as a strategic thought partner and trusted advisor to executive leadership

Strong organizational and project management skills, with a record of managing QBRs, operational cadences, and executive-level reporting

Exceptional communication skills (written and verbal), including experience drafting executive correspondence and presentations

High discretion, professionalism, and judgment in handling confidential information

Expertise with collaboration and productivity platforms: Google Workspace, Slack, Zoom, and project/task management tools (e.g., Jira, or similar)

A proactive, solutions-oriented mindset with the ability to anticipate needs, resolve challenges, and improve processes

Strong relationship-building and influence skills across executives, teams, and stakeholders

Commitment to a hybrid model, with consistent in-office presence two days per week in Oakland

Preferred

Visual design skills for creating polished, executive-ready presentations and documents

A strong professional network and experience leveraging relationships for organizational success

Benefits

100% employer-paid medical insurance

Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off

RSU stock grants

Professional development and training opportunities

Company virtual happy hours, free food, and fun team-building activities

Monthly cell phone stipend

Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.